Associate Officer – Health & Safety Services

Under the supervision of the Manager, Employee Health and Safety Services, and the regular direction of the Health and Safety Officer and WSIB Coordinator, the Associate Officer - Health and Safety Services provides administrative and operational support for the organization's employee health, safety, and Workplace Safety and Insurance Board (WSIB) programs.

The position serves as a key administrative contact for WSIB processes and provides support and information to employees, school administrators, departments, and the Joint Health and Safety Committee (JHSC). The incumbent prepares and processes WSIB claim documentation, maintains accurate records and databases, supports modified work processes, and assists with reporting and tracking requirements.

The position also supports the efficient delivery of Health and Safety programs and services, including designated worker and first aid programs, personal protective equipment (PPE), Automated External Defibrillators (AEDs), epinephrine devices, communicable disease reporting, JHSC administration, and departmental purchasing and inventory.

Serve as a primary administrative contact for the WSIB portfolio, including receiving and processing injury/illness reports.

Process non-complex WSIB cases, including modified work offers, and elevate complex accommodation matters to the Manager and/or WSIB/Disability Support Coordinator(s), as appropriate.

Prepare, distribute, review, enter, scan, upload and maintain documentation associated with WSIB claims.

Contact injured employees to clarify information and liaise with internal and external parties regarding claims, as required.

Prepare and process WSIB documentation, including daily absence reports, Form 7s, prepare Staff Adjustment Form (SAF) and process the attendance SFE entries resulting from WSIB decisions and additional lost time letters for WSIB.

Open, maintain, organize, and distribute WSIB files and related correspondence.

Maintain WSIB records and information in eBASE, Parklane, and other applicable databases and systems.

Prepare and maintain WSIB cost reports related to absences and health care costs.

Prepare weekly and monthly benefit advance information for the Finance department.

Provide administrative support for the effective operation and delivery of Health and Safety programs and services.

Maintain Health and Safety files, departmental records, fire safety plans, emergency binders, PPE inventories, and JHSC electronic files.

Track, compile, and communicate Health and Safety metrics and reports.

Maintain and update Health and Safety manuals, publications, policies, procedures, and related resources.

Support the identification and tracking of potential Health and Safety concerns, trends, issues, and training needs.

Assist with the preparation and maintenance of Health and Safety policies, standard procedures, and practices.

Provide administrative support to the Joint Health and Safety Committee.

Coordinate JHSC meetings, including preparing agendas, meeting materials, and required documentation.

Provide administrative support for the Designated Worker program including coordination of training requirements and maintain related records.

Conduct quarterly inspections to ensure First Aid supplies are appropriately stocked, maintained and order replacement supplies as necessary.

Coordinate the purchase, distribution, maintenance and documentation of personal protective equipment.

Notify appropriate personnel of reportable communicable…