Project Administrator - Construction

Position: Project Administrator - Construction - 18 Month Contract
Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.
At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future—responsibly, inclusively, and with purpose.
About the Project  You will be part of our Hazel McCallion LRT project, playing a key role in driving its success and contributing to one of Canada’s most exciting infrastructure projects.
About the Job  We are hiring a Project Administrator
- Construction to step into an existing role on our Construction team on the Hazel McCallion LRT project. This position reports to the Construction Deputy Director.
What You Will Be Doing?
Maintains a healthy and safe work environment, ensuring proper protocol is implemented by craft and all other personnel on site.
Capacity to work in a field office as part of a team of construction employees in a busy environment
Ability to meet deadlines while ensuring high standards of accuracy.
Ability to adapt to changing situations in a calm and professional manner
Taking accurate minutes at company meetings
Establishing and maintaining an effective filing system for minutes, reports, letters, and other such documents
Processes time sheets for payroll and cost control purposes.
Expedite Bill of Quantity data entries for cost control purposes
Maintains job diaries, site photos and proper claims documentation.
Processes material packing slips verifying quantities and receipt of materials, following up with discrepancies.
Other duties as assigned.

What We Are Looking For ?
Post-Secondary education is preferred.
Individual must have exceptional knowledge of contracts, industry practices and work codes.
Must possess strong organization and time management skills.
Ability to work independently and with minimum supervision.
Problem solving and troubleshooting knowledge
Previous project administrator experience is required.
Ability to manage and facilitate numerous projects simultaneously.
Initiative-taking and result oriented.
Strong organizational, written and communication skills.
Ability to work with tight deadlines, multitask and follow up.
Strong computer skills, using MS Office, Excel, with aptitude to learn new software and systems.
Flexibility to work varying schedules.
Expected Compensation  Successful candidates chosen for this position can expect to earn between $70,000.00 CAD - $80,000.00 CAD The exact salary you will earn within this range is dependant on the specific project to which you are assigned.
Why Choose Webuild?
Competitive compensation & retirement savings  – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).
Iconic projects  – Be part of major linear infrastructure projects that shape Canada’s future.
Day-one coverage  – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).
Wellbeing support  – Access to our Employee and Family Assistance Program whenever you need it.
Work-life balance  – We actively encourage a healthy balance between work and personal life.
Time to recharge  – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.
Grow with us  – Tailored training and development opportunities to advance your career.
Extra perks  – Enjoy discounts like 20% off at Good Life Fitness (currently available to Ontario employees through our group benefits provider, subject to change).
At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.

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