Service Coordinator

Salary Range: $55,000.00 To $60,000.00 Annually

Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture at our Etobicoke, ON location. The Service Coordinator answers, responds to, and meets the needs of all incoming customer service calls by handling these calls in a professional, efficient, effective and timely manner ensuring Convergint becomes the customers’ first choice for service. This role provides co-ordination of service with technicians, sub-contractors and customers applicable to a designated CTC location as well as work order invoicing.

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

• Handles all incoming customer calls including service dispatching, tracking and scheduling of calls, call status tracking and call changes, entering new sites, modifying existing sites and handling all general enquiries.
• Creates, dispatches, and maintains work orders in iCare daily for scheduling of planned maintenance and service.
• Attends weekly planning sessions, conducts weekly service paperwork reconciliation, performs weekly timesheet data entry, and generates service reports with relevant status/updates.
• Plans and schedules service agreement work orders to “complete” as required.
• Monitors and follows up on subcontractor work order execution and forwards relevant information to technical specialists.
• Weekly completion of service invoicing, including customer follow ups, credits and problem resolution.
• Accurately and promptly enters work order purchase orders into Spectrum and forwards material requests to purchasing for processing.
• Updates, populates, maintains and develops customer service database to maximize customer service and satisfaction.
• Accurate entry and reconciliation of timesheets on a weekly basis.
• Supports Project Managers and Technicians with Spectrum/ICare/IPlan assistance.
• Accurately and on a timely basis, administers Spectrum/ICare maintenance, including adding new sites, flags, and modifying customer service changes.
• Provides Service Quotes to customers with the assistance of the supervisor, and composes service quotes for supervisor approval.
• Schedules and follows up on all monthly maintenance customer accounts – this includes ensuring timely communication with contract customers, key customers and sub contractors.
• Establishes and maintains a customer satisfaction follow up and call back procedure and provide senior management with appropriate feedback. Administers customer satisfaction surveys.
• Participates with operations to service turnovers for completed jobs, warranty documentation and warranty job set-ups.
• May build reports, and handle and control customer keys for service technicians.
• Provides administrative overflow support as and where required. This includes photocopying, filing, general typing correspondence, minutes.
• Works with the Service Supervisors to ensure…