Temporary Distribution Coordinator

Job description

Basic Function

Petro-Canada Lubricants Inc. (PCLI), an HF Sinclair company, located in Mississauga, Ontario, is seeking a temporary full-time Distribution Coordiantor for approximately a one year assignment. Reporting to the Team Leader Warehouse and Packaging Operations, the Distribution Coordinator has lead responsibilities for the co-ordination of daily activities required to support the Ontario and Quebec package product business. This includes but is not limited to analysis and assessment of existing routing infrastructure for package deliveries, report carrier issues to transportation in regards to damaged or missing freight.

This position will provide back-up dispatching support export container dispatching. Preparation of reports and presentations for internal and external meetings using PowerPoint, Excel and Word.

• Ongoing reviews of utilization of dedicated delivery system to improve service and reduce costs.
• Provides back-up support for export container dispatch operations
• Acts as a key interface with carriers and Customer Service regarding emergency delivery requests.
• Review and coordinate packaged product returns from customers with carriers and Customer Service.
• Responsible for maintaining adherence to our TLM and Quality programs as they relate to our package product operation

• Lead point of contact for resolution of daily carrier issues such as missing or damaged freight.
• Obtain freight rates and coordinate shipments with the warehouse for emergency deliveries in Eastern Canada
• Process and arrange all courier shipments
• Administrative process review and analysis and implementation of improvement opportunities for Eastern Canada.
• Working with carrier(s) and Transportation to identify and implement system improvements for package shipments
• Month end reporting of warehouse volumes for all warehouse operations and custom exports
• Complete daily product transfers from third party warehouse

• Knowledgeable of dispatching processes and able to adapt to utilization of software to support operation.
• Vacation coverage for dispatching function

• Review and maintenance of TLM, ISO and TDG requirements for package shipments to ensure compliance by both carriers and the National Warehouse.
• Review and process product returns, measuring quality, frequency and credits to customers

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion

• Minimum of 4 years of related experience in distribution, manufacturing, logistics, dispatch or supply chain
• Dispatch/Logistics experience/background is preferred
• Experience using SAP as an ERP is an asset

• Post-secondary education however a combination of education and work experience may be required
• University degree is preferred

• Strong Computer skills
• Analytical and problem solving skills
• Ability to work independently with minimal supervision
• Able to meet stringent deadlines
• Strong interpersonal, organizational, communication and NAL skills
• Strong focus on customer needs, quality standards, and distribution capabilities.
• In depth understanding of Petro Canadas TLM and Quality programs
• Strong working knowledge of SAP and MS Office is preferred

• Office based role within a manufacturing environment
• Daily on site role
• Our hiring process incorporates AI tools to assist with the recruitment process
• This job posting is to fill an existing vacancy within our organization
• The salary range for this position is $70,000 - $80,000 annually, based on experience and qualifications
• This is a temporary role for approximately one year in length

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and…