Purchasing Coordinator

POSITION TITLE: Purchasing Coordinator

LOCATION: Collingwood, Owen Sound, Barrie, North Bay, Sudbury

Mac Lean Engineering is looking for a talented and energetic Purchasing Coordinator to add to the existing skills of our Purchasing team. If you want to grow your career with a world-renowned company in the design and manufacturing of mobile mining equipment, this position is for you!

The Purchasing Coordinator provides centralized procurement support across Mac Lean’s operations. The role maintains item and supplier data, pricing and purchasing parameters, processes purchase orders, coordinates supplier follow-up, and supports procurement reporting to help ensure the efficient flow of materials and services throughout the organization. Working closely with Operations, Planning, suppliers, and the Procurement team, the Purchasing Coordinator supports data accuracy, material availability, timely purchasing execution, operational efficiency, and customer delivery objectives across all supported facilities.

This position requires the following proficiencies:

• Process and maintain purchase orders, including supplier acknowledgements and approved changes to pricing, quantities, or delivery requirements.
• Monitor supplier commitments, shortages, open orders, and intercompany bridge requirements, expediting at-risk deliveries to support production and aftermarket demand while maintaining accurate ERP data.
• Communicate routine purchasing requirements with suppliers and follow up on order confirmations, shipment status, and delivery commitments.
• Escalate supply risks, shortages, pricing concerns, delivery issues, and other unresolved supplier matters to the appropriate Buyer.
• Work with Accounts Payable and suppliers to resolve invoice discrepancies, including price and quantity mismatches, to support accurate and timely processing of supplier payments.
• Support supplier onboarding activities, including supplier applications, record creation, documentation collection, and maintenance of supplier contacts and purchasing information.
• Follow up on open PPRs and vendor non-conformances, obtaining timely supplier responses, containment actions, corrective actions, and supporting documentation while coordinating updates with Quality, Buyers, and suppliers.
• Maintain accurate purchasing and item master data, including supplier pricing, lead times, order quantities, purchasing parameters, and other assigned ERP records.
• Review transactions and purchasing data for completeness and accuracy, correcting errors and supporting recurring data audits, reporting, and analysis.
• Coordinate the collection, routing, and filing of procurement documentation, including NDAs, quotations, supplier applications, and related records.
• Prepare purchasing reports, open-order summaries, supplier follow-up lists, and other routine procurement analysis.
• Support departmental projects, continuous improvement initiatives, and standardized purchasing processes and practices.

The successful candidate(s) must be a strategic thinker with strong technical and commercial purchasing experience in a manufacturing environment. You will possess excellent communication, negotiation, and supplier relationship management skills, along with the ability to work effectively across multiple departments.

This role requires the following qualifications and skills:

• Post-secondary education in Supply Chain Management, Business Administration, Engineering Technology, Manufacturing, or a related field.
• Procurement, ERP, data-management, or business administration training is an asset.
• 2+ years of purchasing, procurement coordination, order administration, supply-chain, or related manufacturing experience is preferred
• Demonstrated experience…