Wholesale Coordinator

About Clutch:  We're on a mission to reinvent the way people buy, sell, and own cars. Are you game?
Clutch is Canada's largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee... and that's just the beginning.
Named five years in a row to the Globe & Mail's list of the Top Growing Companies in Canada and also awarded spots on Deloitte's Technology Fast 50™ and Fast 500™ lists, we're looking to add curious, hard-working, and driven individuals to our growing team.
Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, Brand Project, and Upper
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About the Role:

We're looking for a detail-oriented and proactive Wholesale Coordinator to support Clutch's Canadian wholesale operation. In this role, you'll own the day-to-day administration of wholesale, dealer, and export transactions - from confirming vehicle availability to ensuring clean documentation and smooth pickups. You'll be a key operational link between our internal teams, dealer partners, and auction platforms
What you'll do:
Manage titles and ownerships end-to-end - work with eBlock, Openlane, and other auctions on title flow for returned and resold units, investigate missing-title cases with accounting and the admin team, and unblock held funds by resolving title issues quickly
Own the BOS and dealer deal close-out process - prepare and send bills of sale for wholesale transactions, then verify payment confirmation, signed BOS, and confirmed pickup before marking deals complete
Maintain the wholesale margin tracker - keep the margin tracker current and accurate so the team always has a clean, real-time view of wholesale performance
Coordinate lane audits - run periodic lane audits at 3rd party lots and partner auction lots to reconcile physical inventory against system records and flag discrepancies
Administer wholesale plates, insurance, and equipment - assign and track wholesale plates for shuttle drivers, coordinate annual insurance renewals, and maintain the equipment tracker for phones, eSIMs, scanners, vests, and related gear across capture and shuttle teams
We're looking for:
Strong organizational skills and attention to detail - you catch what others miss
Comfortable managing multiple priorities in a fast-paced environment
Clear and professional communicator, both written and verbal

Experience with data management tools (Airtable or similar) is an asset
Automotive or wholesale industry experience is a plus, but not required
Self-starter who takes ownership and follows through
This role requires  100% on-site work  at our  Mississauga facility  located at 3350 Wolfedale Rd

Employment Type:

Existing, Permanent Full-Time
Compensation & Benefits:
Wage: $20.00 - $24.00 per hour
Benefits:
Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1. (Applicable for Permanent Full-Time)
Pay decisions reflect objective criteria: skills, performance, market benchmarking, responsibilities and working conditions.
Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email

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