Proposal Specialist

For more than 50 years, our building team has brought countless construction projects to life, distinguished by the high quality of its work, respecting the highest industry standards, and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work with heart and enthusiasm to meet deadlines and exceed client expectations, while improving the well-being of communities.

Office buildings, hospitals and research centers, educational establishments, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels in erecting these places using the tools at the cutting edge of technology and place the human being at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us!

The Proposal Specialist position within EBC’s pursuits and proposal team is responsible for the coordination, development, organization, review, and finalization of compelling winning proposal submissions. You will work closely with the Senior Proposal Specialist.

As a Proposal Specialist, you are responsible for the development and submission of prequalification and proposal responses and related documents and presentations. This includes
1) Development of compliant, accurate, and compelling response narratives and graphics; and
2) Coordination and administration of proposal documents, schedule, kick-offs, reviews, document control, electronic and print submittals, and response data. You are also responsible for leading and/or supporting continuous improvement initiatives such as boiler plates, resume and project profile development.

• Leads the end-to-end development and delivery of RFP, RFQ, and RFI submissions, ensuring compliance and alignment with client evaluation criteria.
• Review requests (RFP, RFQ, RFI) and play a key a role in determining document requirements.
• Collaborates with business line management, business development, operations, and executive team to develop golden threads and win strategies, incorporating throughout proposal deliverables.
• Conducts research to produce accurate and comprehensive proposal responses and messaging. Risk identification and mitigation in proposal strategy
• Provides initial go-by write-ups/materials, provides guidance and others as appropriate, identifying known and potential issues with section responses.
• Creates and manages pursuit responsibility matrices defining roles, deadlines, and assignments.
• Initiates and leads proposal meetings, including kickoffs, status updates and reviews.
• Follow-up/Check in on submissions and ensure debriefing is scheduled and attended.
• Production leadership (layout, graphics, and final document readiness oversight)
• Finalizes and submits proposal documents as appropriate.
• Develops and maintains best practices and templates.
• Information management across platforms (SharePoint, CRM).

• Minimum 2 years of relevant experience
• Strong management, communication, negotiation and problem-solving skills
• Advanced proficiency in Microsoft Office Suite and Adobe Creative Cloud, including Acrobat, InDesign, and related design tools Skilled at collaborating with and interviewing executives, engineers, construction managers, legal, designers, and others to secure information for various writing assignments.
• Ability to work with tight deadlines in a constantly changing environment.
• Solid research skills and ability to dive into the details to extract key information.
• Exceptional attention to detail, organization and active listening skills.
• Ability to manage multiple submissions to consistently meet high standards and be attentive to quality and deadlines.

• Clear, adaptable communicator across…