Accounting Technician

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** Florence, MS, US

2 days ago Requisition

Salary Range: $20.00 To $25.00 Hourly

Accounting & Development Operations Coordinator

The Piney Woods School | Piney Woods, Mississippi

Department: Finance / Business Office
Functional Support: Institutional Advancement / Development
Reports To: Chief Financial Officer or Designee
Employment Type: Full-Time
Classification: Non-Exempt (Hourly)
Compensation:$20.00–$25.00 per hour, commensurate with experience and qualifications

The Piney Woods School is seeking a highly organized, detail-oriented, and dependable Accounting & Development Operations Coordinator to support the School's financial operations and institutional advancement activities.

This position will be responsible for administering accounts receivable functions, processing and recording financial transactions, maintaining accurate donor contribution records, coordinating gift acknowledgments, and reconciling fundraising activity with the School's accounting records.

The successful candidate will serve as an important administrative and financial link between the Business Office and Development team, helping ensure that contributions, payments, and other receivables are accurately recorded, properly documented, and reconciled in a timely manner.

The position requires strong accounting skills, exceptional attention to detail, proficiency with financial and database systems, and the ability to collaborate across departments while maintaining confidentiality and financial integrity.

• Manage the School's day-to-day accounts receivable functions, including invoicing, billing, payment processing, posting, and account reconciliation.
• Maintain accurate records of student accounts, parental contributions, fees, institutional receivables, and other amounts due to the School.
• Monitor outstanding receivables, prepare aging reports, and coordinate follow-up on overdue balances.
• Record and appropriately classify payments received through checks, electronic transfers, credit cards, and other authorized payment methods.
• Prepare deposit documentation and ensure receipts are accurately recorded in the accounting system.
• Reconcile accounts receivable subledgers and supporting records to the general ledger.
• Assist with month-end closing procedures, reconciliations, journal entry preparation, and financial reporting.
• Maintain organized documentation supporting financial transactions, reconciliations, and audit requirements.
• Respond to billing and payment inquiries from parents, donors, vendors, and other stakeholders.
• Assist the CFO and accounting team with other assigned financial and administrative responsibilities.

• Process and accurately record charitable contributions received by the School, including cash, checks, electronic gifts, online donations, and other approved gift types.
• Enter and maintain donor contribution information in the School's donor management system.
• Ensure gifts are properly classified by donor, campaign, fund, designation, and restriction.
• Coordinate with the Development team to verify donor information, gift designations, pledges, and payment records.
• Prepare and distribute timely donor acknowledgment letters and contribution receipts in accordance with institutional procedures and applicable requirements.
• Support the School's established goal of acknowledging contributions within 72 hours of receipt.
• Maintain accurate donor records and supporting gift documentation.
• Assist with pledge tracking, pledge payment reconciliation, and outstanding pledge reporting.
• Support Development staff with donor contribution reports, fundraising summaries, and gift histories.
• Assist with identifying and resolving discrepancies in donor records, payment documentation, and financial transactions.

• Perform regular reconciliation of gifts recorded in the donor management system against transactions recorded in the School's accounting system.
• Reconcile donor contribution reports with bank deposit documentation and general ledger activity.
• Identify and investigate discrepancies involving gift amounts, transaction dates, donor designations, restrictions, and accounting classifications.
• Coordinate with Finance and…