Poplarville High School Bookkeeper

To assist in the administration of the school's business affairs so as to

• Maintains a complete and systematic set of records, including processing requisitions/purchase orders, receiving and distributing received goods, and requesting /processing payments of all financial transactions of the school.
• Records details of the school's financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, purchase orders, fundraiser requests, etc.
• Prepares financial statements, income statements, and cost reports to reflect the financial condition of school activities and athletic accounts in preparation to present to the business manager.
• Traces errors and records adjustment to correct charges or credits posted to incorrect amounts.
• Receives, receipts, counts, and deposits all monies daily.
• Verifies game official paysheets, prepares invoices, and manages payment of officials via athletic management software.
• Manages the electronic ticket software program by setting up events, verifying ticket sales, and receipting all deposits.
• Manages vendor information on both new and existing vendors by verifying information on W-9 and ACH forms.
• Maintains a shared Google spreadsheet containing budgetary amounts in various accounts.
• Responsible for making sure all requirements/documentation is met for staff that are traveling for professional development.
• Performs all of the usual office routines and practices associated with a busy and productive, smoothly run office.
• Works with the secretary to ensure that the office routines and practices are implemented.
• Conducts him/herself professionally while dealing with students, staff, parents, and other community members at all times.
• Participates in and completes the approved district Staff Development Program.
• Respects the confidentiality of information coming and going through the PHS office.
• Performs such other tasks and assumes such other responsibilities as the immediate supervisor may assign from time to time.
• Assists with registration and maintaining cumulative records.
• Demonstrates effective interpersonal and communication skills.
• Maintains appropriate professional appearance.
• Demonstrates regular attendance and punctuality.
• Demonstrates a commitment to professional growth.