Admin Assistant, Campus Vice President - Perkinston Campus

PERS and Work Visa Notice:
The Public Employees’ Retirement System (PERS) is mandatory for all full-time employees. PERS contributions also apply to part-time employees who are already contributing to PERS through another full-time employer.
Full-time employees who have never contributed to PERS and begin a full-time position after March 1, 2026, will automatically be placed in Tier
5. Employees who previously requested a refund from PERS after leaving covered employment will also automatically be placed in Tier 5.
Additional information about PERS Tier 5 is available at https://(Use the "Apply for this Job" box below)./Tier5 .

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The College does not sponsor applicants for work visas, including but not limited to H-1B visas.

Position Number 299906

The incumbent is responsible for administrative assistant duties relative to the mission of the College and the purpose of the Vice President’s Office of the Perkinston Campus and George County Center. The incumbent will report to the Vice President of the Perkinston Campus and George County Center. Employees must follow established policies and procedures and are encouraged to participate in appropriate organizations and activities.

• 1. Provide administrative/clerical support to the office of the Vice President for the Perkinston Campus & George County Center, and for the Administrative Leadership Team ( ALT ) as needed.
• 2. Exhibit a high level of confidentiality.
• 3. Demonstrate exceptional adherence to work schedules and policies.
• 4. Independently compose and type correspondence involving complex, sensitive, and non-routine matters as needed.
• 5. Interface well with all levels of college leadership, faculty, staff, students, members of the community, and other stakeholders.
• 6. Provide an advanced level of work including complete understanding of Ellucian Banner software and proficiency in the Microsoft Office Suite; to include, Microsoft Word, Access, Excel and PowerPoint.
• 7. Process telephone calls in an effective and efficient manner.
• 8. Discern and communicate matters of importance effectively and timely to the vice president or the appropriate college personnel using the most proficient form of communication.
• 9. Assist in the monitoring of expenditures and revenues as needed.
• 10. Maintain an accurate and complete filing system for the Vice President’s office.
• 11. Assist in scheduling, coordination and arrangements (refreshments, meals, equipment, etc.) for meetings and events as assigned by the Vice President.
• 12. Assist in the supervision of work-study students.
• 13. Assist with the preparation of reports as assigned.
• 14. Process all incoming and outgoing mail through an electronic mail log system.
• 15. Process travel requests for both vehicle and bus transport for the Perkinston Campus and George County Center.
• 16. Process campus activity requests for the Perkinston Campus and George County Center.
• 17. Maintain campus duty list and subsequent notifications.
• 18. Consistently monitor office supply inventory to anticipate needed supplies and/or services and place orders with the appropriate approval.
• 19. Maintain records (files, listings and directory information) for full-time and part-time employees for the Perkinston Campus and George County Center.
• 20. Assist in processing of monthly procurement card purchases as needed.
• 21. Prepare and process check requests and purchase orders as needed.
• 22. Complete annual inventory for office, equipment transfers, and transition of surplus items for the office of the Vice President…