Program Specialist, Curricular Extension

Overview

The University of Pennsylvania is a private employer in Philadelphia, known for education, research, and innovation. Penn offers competitive benefits, including healthcare and tuition benefits, retirement plans, professional development opportunities, and wellness resources. Penn is committed to equal opportunity employment and a diverse faculty and staff community.

Program Specialist, Curricular Extension

Coordinator B

The Program Specialist of Curricular Extensions plays a central operational leadership role in supporting Wharton’s undergraduate and graduate leadership education. Reporting to the Director of Undergraduate Leadership Development, this position independently oversees key operational workflows that connect Wharton’s foundational leadership courses with high-impact co-curricular programming.

Founded in 1881 as the world’s first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business. Wharton has campuses in Philadelphia and San Francisco, with a large staff and faculty, and serves thousands of students across undergraduate, MBA, executive MBA, and doctoral programs.

The Program Specialist of Curricular Extensions plays an operational leadership role in supporting Wharton’s leadership education. The role includes end-to-end management of workflows that connect curricular courses with co-curricular programs, and serves as the operational liaison to Penn Athletics for PAWLA. The specialist coordinates with Wharton Operations, IT/AV, program offices, and administrative units; trains and supervises temporary staff, graduate assistants, and/or undergraduate student workers;

and ensures accuracy and timeliness of established workflows.

• Designing and refining program workflows for Gateway P3:
  Purpose, Passion, Principles; managing registration systems and communications templates; coordinating vendor and partner engagement; and serving as the primary logistical contact for students, facilitators, staff, and external partners.
• Acting as the operational liaison to Penn Athletics for PAWLA, coordinating support structures, communications sequences, and program materials.
• Overseeing core operational functions for Wharton’s foundational leadership courses (MGMT 6100, WH1010, MGMT 4020) including logistical planning, client-engagement workflows, TA onboarding processes, and cross-unit coordination.
• Training and supervising temporary staff, graduate assistants, and/or undergraduate student workers responsible for routine execution, and maintaining lead responsibility for accuracy, timeliness, and adherence to workflows.
• Strengthening integration of curricular and co-curricular leadership learning through independent problem-solving and collaboration.

• Bachelor’s Degree and 2–3 years of related experience, preferably in a university setting, or an equivalent combination of education and experience.
• Proven project management skills with the ability to coordinate complex logistics and workflows across diverse stakeholders.
• Strong attention to detail, analytical skills, and the ability to exercise independent judgment with accountability for reliable, timely, and well-documented work.
• Ability to work effectively with faculty, students, administrators, and external partners to create program solutions.
• Ability to manage multiple priorities in a fast-paced environment with professionalism and strong interpersonal skills.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel); knowledge of basic accounting preferred.
• Experience with online survey instruments such as Qualtrics is desirable.
• Comfort with, and enthusiasm for, data and spreadsheets.

Philadelphia, Pennsylvania

Wharton School

$55,000.00 - $67,128.00 Annual Rate

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin, citizenship status, age, disability, veteran…