Office Manager-Conflict Division OPD

To provide timely, effective, and equitable representation to clients.

Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes

Our work changes lives! OPD's work makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights, and ensure the system remains fair. We are proud of the work we do. To find out more about OPD visit our website .

The ability to work and play in the beautiful state of Montana is one of the benefits you will love about this opportunity! Montana offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers, and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.

• Health coverage
• Retirement plans
• Paid vacation, sick leave, and holidays
• Work/life balance
• Flexible schedules
• Opportunities and room for professional growth
• Telework (when applicable)
• Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive public service loan forgiveness - visit the Federal Student Aid website to learn more!

• Cover Letter
• Resume
• References:
  Please provide contact information for (2) current or former supervisors and (1) professional peer.

Job Overview:
The Administrative Assistant-Office Manager is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative, supervision and office management activities. This position's responsibilities are to provide leadership and guidance in the areas of data input and maintaining files, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location.

This position provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices. The Administrative Assistant
- Office Manager works closely with the Division Administrator, Regional Deputy Public Defender, Managing Attorneys r and directly supervises support staff.

• A. Administrative Assistance/Office Management (75%) Manages and provides information regarding requests from clients, courts and office staff.
• Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified.
• Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as eligibility related letters, legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures.
• Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution.
• Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials.
• Prepares open cases and submits referrals to the Conflict Defender Office.
• Establish and maintain case files and ensures that such files are complete, up to…