Accounts Receivable Specialist

Confidential - Job Hiring provided pay range

This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$75,000.00/yr - $85,000.00/yr

We are looking for a highly organized and detail-oriented Accounts Receivable Associate to join our finance team. The Accounts Receivable Associate will play a key role in managing and overseeing the timely collection of payments from customers, ensuring accurate invoicing, and maintaining healthy cash flow for the business. The ideal candidate will have experience in accounts receivable, excellent communication skills, and a strong ability to work in a fast-paced environment.

• Generate and send customer invoices accurately and promptly, ensuring all details (pricing, terms, and billing information) are correct.
• Monitor outstanding receivables and follow up on overdue accounts via email, phone calls, or other methods of communication.
• Assist customers with inquiries regarding billing, payments, and account details.
• Process incoming payments, including checks, wire transfers, credit card payments, and other payment methods.
• Reconcile customer accounts to ensure all payments are accounted for and properly applied.
• Prepare and maintain accounts receivable aging reports, highlighting overdue accounts and working to resolve them.
• Collaborate with the Sales and Customer Service teams to resolve billing issues and discrepancies in a timely manner.
• Maintain accurate and up-to-date customer records and files.
• Assist with month-end and year-end closing by ensuring all receivables are recorded correctly and payments are processed.
• Prepare and submit reports on account status, cash flow, and collections performance to internal stakeholders.
• Support in the preparation for audits by providing required documentation and assisting with audit inquiries.

• Proven experience as an Accounts Receivable Coordinator, Accounts Receivable Clerk, or similar role, preferably within education or non-profit.
• Strong understanding of accounts receivable processes and general accounting principles.
• Proficient in accounting software (e.g., Quick Books, Net Suite, SAP) and Microsoft Office Suite, particularly Excel.
• Exceptional attention to detail and accuracy.
• Strong communication and negotiation skills to manage customer relationships effectively.
• Ability to work in a fast-paced environment and manage multiple tasks efficiently.
• Excellent organizational and time-management skills.
• A proactive attitude and ability to resolve issues independently.

Please submit a resume to be considered.