Accounting Specialist Accounts Payable Specialist

About this Job

Are you a numbers-driven professional who enjoys precision, problem-solving, and keeping financial operations running smoothly? We’re seeking a skilled Accounting Specialist to join our team and play a key role in managing day-to-day accounting activities, maintaining accurate financial records, and supporting departmental operations. This position offers the opportunity to contribute to a collaborative work environment while ensuring compliance, efficiency, and fiscal integrity across all financial processes.

One year of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

Experience substitution:
Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found.

• Verifies invoices and requisitions for goods and services weekly. Codes invoices with appropriate expenditure, funding source, cost center, etc.
• Verifies transactions comply with financial policies and procedures.
• Ensures all required backup documentation such as purchase authorizations, packing lists, etc. are included with invoices prior to payment processing.
• Prepares batches of invoices for data entry; enters invoices for payments; processes and reviews edit reports after data entry to ensure accuracy.
• Uploads processed checks to the online bank safe pay module immediately after checks are signed. Generates EFT (Electronic Funds Transfer) files to the online bank payment module for electronic processing immediately after check remittances are approved.
• Reviews travel authorizations and travel reimbursement requests for accuracy and compliance with policy and procedures.
• Reconciles vendor statements monthly. Ensures statements are received for all vendors.
• Communicates with vendors and internal staff concerning check/invoice discrepancies and inquiries.

Appointment Type:
Probational, Promotional, or Job Appointment

Career Progression:
This position participates in a Career Progression Group and can be filled as an Accounting Specialist 1 or 2.

Work Schedule:

Work hours are 8:00 AM to 4:30 PM, Monday – Friday.

Compensation:
The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.

Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy, contact:
Enjoli Lewis Jefferson Parish Human Services Authority 3616 S. I-10 Service Road West, Metairie, LA  Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage. More information can be found at Parental Leave – Up to six weeks paid parental leave. More information can be found at Holidays and Leave – State employees receive the following paid holidays each year:

• New Year’s Day
• Martin Luther King, Jr. Day
• Mardi Gras
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veteran’s Day
• Thanksgiving Day
• Christmas Day

Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave, which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works).

These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

State of Louisiana