Assistant Secretary

Select how often (in days) to receive an alert:

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Greet visitors, new parishioners, and business representatives, and refer them to the proper person or association. Perform general receptionist and secretarial functions including receiving and transferring telephone calls, taking messages, sorting and distributing mail, and general clerical work. Duties may include scheduling appointments, recording sacramental records, routing mail, typing or processing letters, reports, memos, operating the program telephone system, scheduling facilities, handling bulk mailings, photocopying, and other clerical services as needed.

Position requires some office, reception, and word processing experience.

• Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations.
• Provides receptionist services for the parish office, including recording clear and accurate messages, handling routine questions about policies and events, and greeting visitors.
• Maintains sacramental records for the parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.).
• Liturgical duties: ensure liturgical activities are completed before weekends/holidays, including collection bags, announcements, and petitions; order liturgical supplies such as wine, hosts, and missals as needed.
• Organizes special collections and seasonal flower/plant orders; communicates with the Liturgy Committee as needed.
• Maintains security of property including records, files, and keys.

• Must be computer literate and have experience using copiers, fax machines, and other office equipment.
• Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required.
• May need to know bookkeeping software or other business software.
• Must have proficient typing skills.
• Must have three to five years’ experience working in a general office environment.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital status, parental status, veteran status, or disability status.

Pre-Employment Screening:
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.