Personal and Family Assistant, UHNWI

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$/yr - $/yr

Personal and Family Assistant, UHNWI Calabasas (salary DOE 125-150k)

Location:

Los Angeles (Calabasas area preferred)

Schedule:

Full-time, in person, in home

We are looking for an experienced Personal and Family Assistant to support a high-profile principal with an active home, family, and travel life. This is a fast-paced environment where the right person brings strong judgment, organizational instincts, and an easy, grounded presence. The principal values precision, refined taste, and people who help create structure while keeping things moving.

This is a long-term role for someone who has already worked in similar households and understands the rhythm of supporting a principal who is hands-on with her family and deeply detail oriented.

• Manage calendars for the principal and children, including school schedules, tutors, lessons, and activities.
• Keep multiple priorities moving and follow up when decisions or information are needed.
• Maintain simple systems that support consistency at home.
• Anticipate needs and handle issues before they become urgent.
• Work closely with the house manager and project manager to ensure clear communication.
• Coordinate documents, signatures, and approvals with the executive team.
• Handle thoughtful touches like gifting and holiday preparations.
• Pack and unpack with attention to detail and an understanding of personal preferences.
• Keep travel kits and essentials updated so trips are smooth, even when plans shift.
• Research travel options and bookings when needed.
• Coordinate with house and destination teams to prepare spaces and experiences.
• Flag events or opportunities that may interest the principal (eg. family-friendly holiday concerts, or special celebratory trip ideas).
• Assist with personal projects, organizing files, photos, and similar items.
• Step in on last-minute needs while staying organized.

• Comfortable working at a fast pace while staying organized.
• A mature, solutions-first approach.
• Strong aesthetic sense and ability to source quality items without heavy direction.
• Clear and steady communicator who can take feedback in stride.
• Someone who understands personal space and reads social cues well.
• A self-starter who keeps momentum going and does not need reminders.
• Willingness to stay a little later or support the principal on a weekend when needed.

• Prior experience supporting a high-profile individual or complex household.
• Comfortable working in a blended family dynamic.
• Skilled at creating light, effective systems.
• Balanced personality that fits in both home and public settings.
• Lives in or near Calabasas or can reliably commute.

Interested candidates must have excellent references and experience working in private homes or with high-profile principals.

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