Receptionist, Administrative​/Clerical

Administrative Coordinator – Community Reception:
Support daily operations, manage communications, and maintain an efficient front‑desk environment.

• Answer incoming telephone calls cheerfully, determine caller purpose, and forward calls to the appropriate personnel or department.
• Retrieve messages from voicemail and forward them to designated staff.
• Take and deliver messages or transfer calls to voicemail when recipients are unavailable.
• Respond to general questions about the community, providing addresses, directions, and information, and refer specific inquiries to appropriate staff.
• Welcome on‑site visitors, determine the nature of their business, and announce them to the appropriate personnel.
• Coordinate guest‑room reservations.
• Maintain a current list of residents who are hospitalized.
• Update appointment calendars, including transportation and beauty calendars, as directed.
• Receive, sort, and route mail; maintain and route publications.
• Distribute written communication and accept and sign for deliveries (mail, prescriptions, etc.).
• Maintain copy and fax machines, assist users, send faxes, and retrieve and route incoming faxes.
• Create and print fax cover sheets, memos, correspondence, reports, and other documents as necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• Order, receive, and maintain office supplies.
• Collect rent checks from residents and family members and provide necessary information to bookkeeping for billing.
• Collect money for store purchases and meal tickets.
• Drive the company vehicle to social and other destinations when required by the community.
• Perform additional duties as assigned.

• High school diploma or GED, or one to three years of related experience and/or training, or an equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one‑on‑one and small group situations.
• Basic arithmetic skills: add and subtract two‑digit numbers, multiply and divide with tens and hundreds.
• Ability to apply common‑sense understanding to carry out detailed but uncomplicated written or oral instructions; ability to deal with problems involving a few concrete variables in standardized situations.
• Proficiency operating telephone, emergency call system, monitoring board or beeper, and photocopier.
• Availability to work various schedules and shifts as needed.

• Paid holidays and PTO.
• Annual anniversary rewards (Full‑time: $500 starting at first year).
• Annual Scores Reward ($500 Full‑time or $250 Part‑time) based on community survey results.
• Health, dental, vision, and life insurance.
• Retirement savings plan / 401(k) with employer match.
• Tuition reimbursement (U.S. Based Communities).
• Additional benefits vary by employee classification and location.

• Entry level

• Full‑time

• Administrative

Apply online to join Atria Senior Living’s supportive environment and enjoy advancement opportunities with a healthy work‑life balance.