Administrative Support Coordinator

Join to apply for the Administrative Support Coordinator role at LIGHT A SINGLE CANDLE FOUNDATION NFP

This salaried position reports directly to the Director of Operations and works closely with foundation staff to advance the organization’s mission. The role is based in the Chesterfield, MO office.

Base pay: $50,000.00/yr – $65,000.00/yr (depending on skills and experience)

• Create a warm and welcoming environment of respect and positive communication
• Manage and maintain suite, office supplies, and breakroom
• Support appointment making, scheduling, travel arrangements, and coordination of meeting materials preparation
• Prepare and organize travel files for partner trips, conferences and team meetings
• Support with Partner Meetings and events as needed
• Maintain and organize files for the Board Meetings and keep the Board Book updated
• Maintain and implement Critical Task Lists for PTE & LASC and field inquiries for PTE and LASC
• Assist the team with requests as needed to support the foundation’s work.
• Perform receptionist duties answering phone calls and greeting guest to suite
• Manage all professional organizations and memberships
• Distribute the mail and make trips to the post office, Fed Ex, UPS as needed
• Coordinate with 3rd party tech support to address issues as needed
• Support 3rd party vendor through preparation of Accounts Payable for PTE and LASC
• Prepare excel spreadsheets for weekly AP, and credit cards
• Process staff and Board Member Expense reports and stipends
• Arrange catering and/or meeting refreshments as required

• Candidate will reside in St. Louis, MO region and work out of the Chesterfield, MO office
• The LASC team members work together predominantly from our office
• Understands the role of LASC and philanthropic organizations as a supportive and long-term relationship with its Partners
• Assist the President and Executive Director of the foundation as requested and perform additional duties as necessary

• 3-5 years professional administrative experience is required
• Proficient in all Microsoft Office applications:
  Excel, Word, Outlook, PowerPoint, Teams
• Highly organized, excellent attention to detail, and professional skills are required
• Excellent time management skills with proven ability to meet deadlines
• Strong desire and ability to learn
• Enjoys networking and identifying solutions in response to challenges
• Associate or bachelor’s degree will be a plus, but not required

• Compassion for serving the poor coupled with a commitment to support their potential
• Self-motivated and works well independently
• Able to assist creating a team environment
• Ability to prioritize tasks and stay organized
• Demonstrated strong and effective communication skills: written, oral and interpersonal
• Demonstrates a strong professional work ethic, problem solving abilities, and flexibility; adaptive to change
• Prior experience working at a high level of confidentiality is preferred
• Ability to manage and succeed in providing support to multiple requests and projects simultaneously
• Values playing a key role in the development of the organization to its full potential

• $50,000- $65,000 dependent upon earnings history, skills, and qualifications
• Paid vacation and holidays, health insurance, and retirement plan benefits are provided

Light a Single Candle Foundation was founded in 2002 and focuses on sustainable poverty recovery, food security, income development and sustainable community transformation. About 100 projects were funded through community partners in 2023 and 2024. The foundation operates internationally in El Salvador, Haiti, Honduras, Guatemala, Nicaragua, the Dominican Republic, and Jamaica, and in the USA in St. Louis, MO.