Litigation Executive Assistant

Litigation Executive Assistant

Wilson Sonsini Goodrich & Rosati is hiring an Executive Assistant for the Litigation department in our Century City office. This role supports partners and associates in the Internet and Technology group.

The ideal candidate is organized, efficient, meticulous, has a strong understanding of litigation processes, enjoys collaborating, and can handle confidential information with discretion. The position is a hybrid work schedule.

• es:
  
  E-filing experience in state and federal courts is requi
• red Interface with clients, firm resources, and vendors on attorneys’ beh
• alfBook tra
• vel Process expen
• ses Manage calendars and schedul
• ing Prepare engagement letters, open new matters, interface with New Business and Confli
• cts Prepare basic correspondence such as client letters and me
• mos Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documen
• ts)
  Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, et
• c.)Enter, edit, release, and revise attorney time entr
• ies Interface with finance and assist with bill
• ingSet up and maintain document work spaces and serve as file keeper for case matt
• ers Manage email distribution lists for teams and contact information for clients and vend
• ors Maintain list of court login/passwords and keep admissions up to d
• ate Maintain memberships of bar associations, CLE credits and dues, e
• tc.
  
  Serve discovery and other substantive mailings/submissi
• ons Order Certificates of Good Standing for Pro Hac V
• ice Assist with hearing and trial logist
• ics Handle printing, copying, and binder creat
• ion Process vendor invoi
• ces Prepare audit lett

• ons:5+ years of litigation experience within a law firm prefe
• ired Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize t
• asks Ability to treat sensitive/confidential information with appropriate discre
• tion Strong sense of urgency, accountability, flexibility, and resourceful
• ness Ability to function professionally under pressure, while managing multiple concurrent tasks and deadl
• ines
  
  Must possess tact, discretion, good judgement, and act with integrity in all situat
• ions Excellent interpersonal, written, and verbal communication sk
• ills Excellent computer proficiency (MS Office – Word, Excel, and Outl
• look)
  Excellent file management sk
• ills Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted pract
• ices Ability to work overtime as ne
• rred Bachelor’s degree requ

Not Applicable

Full-time

Legal and Administrative

Law Practice