Project and Operations Analyst

Overview

UC Santa Cruz is advertising a position with the Colleges, Housing and Educational Services (CHES) and DSAS. The role supports capital construction, project fund management, facility assessment, furniture acquisition, and program transition planning, including major maintenance projects and space utilization across CHES and DSAS.

• Entry level

• Full-time

• Management and Manufacturing
• Industries:
  Higher Education

Initial Review Date (IRD) is posted; UC Santa Cruz jobs are posted until filled. Materials submitted by 11:59 pm on the IRD will be routed to the hiring team. Materials can be forwarded after the IRD if requested. Applications must be submitted through the jobs portal. See the IRD and applicant review process for more details.

• 40% - Program Support and Space Utilization
• Equipment/Furniture Acquisition and Moves Coordination: supports furniture selection and acquisition, vendor visits, quotes, purchase orders, budgeting, and scheduling deliveries; coordinates CHES furniture standards with Campus Purchasing and CHES programs; coordinates with CHES Facilities Operations on impacts, inventory control, and warehouse utilization; facilitates PO processing; budgets and coordinates moves; coordinates bids from moving vendors; acts as liaison for programs being moved.
• DSAS Facility Oversight and Space Utilization: manages DSAS space utilization requests and facility assessments; client manager for projects and moves; annual inventory coordination; point of contact for DSAS space inquiries; maps space use to staffing; drafts MOUs for space changes; evaluates spaces, prioritizes needs, and issues work orders; coordinates decanting plans as needed; serves as key coordinator within DSAS units.

• 30% - Capital and Major Maintenance Project Support
• Supports all phases of the design and construction process for CHES and DSAS Capital and Major Maintenance projects; manages project activities with stakeholders; attendance at weekly construction meetings; communicates requirements; evaluates design and construction changes for long-term benefits; coordinates access and lock planning; maintains keys; escorts during site walks; mitigates scheduling conflicts.

• 15% - Financial Oversight
• Tracks progress of work orders; reconciles costs to budgets; manages select project budgets; monitors expenditures; provides cost estimates for planned scopes; approves expenditures against project funds.

• 15% - Inspection and Analysis
• Inspects facilities for compliance; supports analysis and reporting on facilities renewal and planning; may drive campus vehicles as needed.

• Demonstrated administrative research and analysis experience.
• Demonstrated experience and knowledge of financial accounting principles.
• Experience with project management from conceptualization to completion.
• Ability to analyze complex information and set priorities; strong organizational and time management skills; ability to manage multiple projects with interruptions.
• Strong interpersonal and communication skills; ability to work with a large, diverse management team and various stakeholders.
• Proficiency with MS Office, File Maker Pro, Google Suite, email, and basic spreadsheet skills.
• Discretion in handling confidential information; sound judgment.
• Experience facilitating meetings with multiple stakeholders; ability to present to internal and external groups.
• Ability to develop short- and long-term plans; problem-solving and intercultural competence.
• Ability to work collaboratively as part of a team.

• Physical, environmental, and/or facilities management and planning experience.
• Experience in a college, university, or residential environment.

• Pre-employment criminal history background check required.
• Must pass employment misconduct disclosure process.
• Must possess a valid California driver’s license.
• Must complete required training, including UC compliance training.
• UC vaccination policy compliance may apply.
• CANRA-mandated reporter; must sign acknowledgment prior to employment.
• Exercise discretion in handling sensitive information; comply with data protection and privacy policies.

SAFETY STATEMENT:
All UCSC employees must follow safety procedures, attend required health and safety training, promote safety, and report accidents.

EEO/AA:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories. It is UC policy to undertake affirmative action and anti-discrimination efforts.

NOTICE OF AVAILABILITY:
The Annual Security and Fire Safety Report (ASFSR) is available online; paper copies available upon request.