Accounting​/Administrative Assistant

Job Title

Accounting/Administrative Assistant

$18.09 per hour; non-exempt classification

Academic Year (Fall/Spring) with the possibility of extension

Up to 20 hours/week (no more than 999 hours per calendar year).

Two months with the possibility of extension

Under the general supervision of the Accounting Technician, the Accounting/Administrative Assistant provides clerical support to the University-Student Union (U-SU). The Accounting/Administrative Assistant performs varied clerical tasks and projects to operate the U-SU Administration Office effectively.

• Assists in maintaining financial records, running reports, and recording a variety of transactions;
• Assists in preparing payroll reports and timecard adjustments;
• Reconciles and maintains receivables and prepares reports;
• Assists in maintaining the account register, counting, and reconciling the vault;
• Assists in processing bank deposits and deposit transmittals;
• Assists in researching data required for reports to the CSU system office, auditors, and state and federal agencies;
• Assists in verifying accounts payable checks for accuracy;
• Responsible for developing a thorough knowledge of the policies and procedures of the auxiliary system;
• Assists with the completion of various projects assigned to the Associate Executive Director/Director of Financial Services;
• Prepares routine correspondence as necessary;
• Assists in processing, filing, maintaining, and purging documents according to procedures;
• Assists with projects and events, and may assist staff in leading the Front Desk Administrative Aide on projects;
• Performs other duties as assigned.

• Currently enrolled Cal State LA student with a minimum of 6 undergraduate units and a minimum G.P.A. of 2.0, or graduate student with at least 4 graduate units and a minimum Cal State LA cumulative G.P.A. of 3.0;
• Willingness to work with an ethnically diverse and culturally pluralistic student body and staff;
• Ability to interact positively and build effective working relationships;
• Willingness to provide effective customer service promptly and courteously;
• Ability to respond to walk-ins and other inquiries;
• Proficient oral, written, and listening skills;
• Strong organizational skills: the ability to prioritize and complete assigned duties and varied tasks;
• Strong interpersonal and group communication skills in a team environment;
• Must be self-motivated, able to adapt to changing workloads, and have some independent judgment;
• Experience using various desktop and web-based applications and office equipment;
• Previous experience with cash handling and customer service preferred.

A background check/live scan (including a criminal record check) must be completed satisfactorily for an employment offer to remain valid. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current employees who apply for the position.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.