Senior Mail Clerk - Healthcare

Key Responsibilities

Physical Mail Processing

• Incoming Sortation: Receive and organize all incoming letters and documents with high attention to detail.
• Distribution: Ensure physical mail reaches the correct internal departments or individual desks promptly.
• Outgoing Correspondence: Prepare and process outgoing business letters, ensuring correct postage and professional presentation.

Virtual Mail & Digital Transformation

• Digitization Workflow: Scan incoming physical documents into high-resolution digital files for immediate electronic access.
• Smart Routing: Use document management software to index and deliver virtual mail directly to department folders.
• Database Management: Maintain an organized digital archive of scanned mail to ensure information is searchable and retrievable.

Confidentiality & Security

• Privacy Standards: Handle all sensitive, legal, or financial documents with the utmost discretion and integrity.
• Information Security: Ensure that digital files are shared only with authorized personnel via secure internal channels.
• Record Retention: Follow company policies regarding how long physical mail is kept after scanning and manage the secure destruction of sensitive paper records.

• Experience: 3+ years in office administration, document management, or a professional mail services environment.
• Digital Literacy: Advanced proficiency with scanning software, Google Workspace, or dedicated Digital Mailroom tools.
• Organizational
  
  Skills:
  
  Exceptional ability to manage high volumes of information without sacrificing accuracy.
• Communication: Refined written and verbal communication skills suitable for a corporate office environment.
• Integrity: A proven track record of handling confidential information with professional care.

• $20-22 an hour Depending on Experience
• Medical, Vision, and Dental
• 401 K match

Skilled Wound Care will ask all candidates to perform pre-employment confidential DiSC testing and appropriate relevant skills testing prior to hiring.

Skilled Wound Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information.