Administrative Coordinator Social Work

Salary and Benefits

PLEASE NOTE:

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,367.00 per month to $5,430.00 per month (Step 1 - Step 12).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Administrative Support Coordinator II

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

PLEASE NOTE:

Review of applications will begin on January 7, 2026.

Under the limited direction of the Social Work Department Chair, this position independently coordinates and executes the full range of administrative and operational functions required to support a large and complex academic department serving 25-30 faculty and staff and several hundred undergraduate and graduate students. The incumbent is responsible for managing day-to-day departmental operations, interpreting and applying university policies and procedures, and ensuring continuity of services and workflow across all administrative areas.

This position requires the ability to proactively navigate and coordinate multiple university systems, including budgeting, procurement, accounting, HR, the Dean’s Office, the Registrar, and other academic and administrative units to support departmental programs and resolve operational issues. The incumbent develops, implements, and maintains office procedures, tracking systems, and administrative processes to ensure organizational effectiveness, compliance with university requirements, and adherence to external accreditation standards.

The role requires independent judgment, the ability to evaluate and improve administrative practices, and effective communication with a wide range of internal and external stakeholders.

In addition, the position will provide lead work direction to a Staff ASC I employee upon their hire. This is primarily an in-person, Monday-Friday position on the Hayward campus; limited telework may be approved in alignment with university policy and departmental needs. Occasional evening or weekend work may be required to support departmental and university events.

• Serve as the primary administrative point of contact for the department, independently assessing, prioritizing, and responding to email, in-person, and telephone inquiries. Use judgment to determine appropriate routing, resolution, or escalation of issues to ensure continuity of operations.
• Oversee the departmental office space assignment process in consultation with the Department Chair, including coordinating with Facilities, IT, and other campus partners to ensure work spaces are functional, compliant, and adequately equipped. Manage all key inventory, security protocols, and distribution processes in alignment with university procedures.
• Act as the department’s liaison to multiple University operational units (e.g., Facilities Management, Information Technology Services, Procurement), coordinating service requests, resolving problems, and ensuring timely completion of departmental needs.
• Inde…