Executive Assistant, Senior - Blue Shield Promise

Executive Assistant, Senior - Blue Shield Promise

Join to apply for the Executive Assistant, Senior - Blue Shield Promise role at Blue Shield of California

As of January 2025, Blue Shield of California became a subsidiary of Ascendiun. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan;
Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies.

At Blue Shield of California, our mission is to create a healthcare system worthy of our family and friends and sustainably affordable. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.

To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.

Blue Shield is a U.S. News Best Company to work for, a Deloitte U.S. Best Managed Company and a Top 100 Inspiring Workplace. We were recognized by Fair
360 as a Top Regional Company, and one of the 50 most community‑minded companies in the United States by Points of Light. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!

The Medi-Cal Operations and Performance team oversees the operations governance and regulatory oversight in a complex highly matrixed environment for Blue Shield of California Promise Health Plan. The Executive Assistant, Senior will report to the VP, Medi-Cal Operations and Performance. In this role you will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive.

You will be the liaison to the Operations and Performance; monitor and respond to emails, heavy scheduling and calendaring meetings; organize and coordinate all travel and arrange special events and offsite events.

The Executive Assistant must be creative, agile and nimble, and enjoy working in an entrepreneurial environment that is member‑driven, results‑driven, and service‑oriented. The ideal individual will have the ability to exercise good judgment and high level of discretion, with strong written and verbal communication, scrupulous administrative and organizational skills, and the ability to maintain balance among multiple competing priorities. The Executive Assistant position requires the ability to work independently as well as within a team environment on projects from inception to completion and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

• Be responsible for providing analytical and specialized administrative support to relieve and assist executive managers with complex details and advanced administrative duties
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals
• Analyze problems, determine approach, compile and analyze data and prepare reports/recommendations
• Contact company personnel at all organizational levels to gather information and prepare reports
• Manage day‑to‑day organization of executive’s calendar, appointments, meetings, and related schedule
• Compose and prepare correspondence; arrange meeting agendas; monitor and respond to emails; scheduling and calendaring meetings; research required information or background on organizations and individuals; prepare travel arrangements, expense reports, plans/coordinate and ensure the executive’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win‑win situations for direct access to the executive
• Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature; consult with the…