Building Secretary

Applications will be accepted Tuesday, January 6, 2026 12:00 AM - Monday, January 19, 2026 3:00 PM (Central Standard Time)

JOB TITLE: Building Secretary

QUALIFICATIONS:

• Demonstrate aptitude for successful fulfillment of assigned performance responsibilities.
• Demonstrate willingness to pursue additional training as required.
• Proficiency utilizing IBM compatible computers for word processing, database records and student record management.
• Such alternative or additional qualifications as the Board of Education may find appropriate or acceptable.

REPORTS TO: Building Administrator

SUPERVISION DUTIES: Student Office Aides

JOB GOAL: To substantially assist the assigned administrator or supervisor reach his or her job goal by assuming the following performance responsibilities.

PERFORMANCE RESPONSIBILITIES:

• Process correspondence, reports, notices, and recommendations.
• Obtain, gather, and organize pertinent data as needed, and put it in usable form.
• Maintain a regular filing system and process incoming correspondence as instructed.
• Place and receive telephone calls and record messages.
• Order and maintain supplies as needed.
• Perform any bookkeeping or record keeping tasks associated with the specific position.
• Collect and compile necessary data for the preparation of the building budget.
• Prepare financial and other reports as required.
• Maintain student attendance records and prepare reports and correspondence as needed.
• Maintain assigned building employee and substitute teacher attendance records and submit necessary reports.
• Prepare and process purchase orders for the assigned building.
• Compile data, generate and distribute grade reports, grade point averages and class rank listings at the secondary level.
• Process and deposit all cash funds collected.
• Dispense approved medication and administer basic first aid in the absence of school nursing personnel.
• Process correspondence and evaluation reports for the guidance staff.
• Assume such other duties as assigned by the administration. If more than one secretary is assigned to a building, the above duties and responsibilities will be assigned among the secretarial staff by the building principal.

TERMS OF EMPLOYMENT: Salary, work day, and year to be established by the Board of Education.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board of Education's policy on Evaluation of Classified Personnel.