Front Desk Corporate Receptionist

Position Summary The Corporate Receptionist will report directly to the Manager, Human Resources and is responsible for all front desk and lobby activities. This person will politely and professionally greet and process visitors, answer and filter incoming calls, and route visitors and callers to the appropriate personnel. The Corporate Receptionist performs inbound and outbound mail tasks; handles flow of correspondence, and routes inbound mail to proper personnel in a timely manner.

This person will provide general office support for all personnel with a variety of clerical activities and related tasks. The Corporate Receptionist assists the Executive Team and Human Resources Department with a variety of tasks and projects as requested.

Essential Tasks, Duties, & Responsibilities Take proactive ownership of all Reception Desk and Mail Room activities and functions

Greet all visitors and callers in a professional manner, and route to appropriate personnel; provide callers with general company information such as address, directions, fax numbers, website address and other related information

Assist and process visitors with sign-in and visitor , as required by company security policies; monitor visitor access and help maintain security awareness

Maintain all current health and safety protocols (Covid-19 procedures, security procedures, etc.)Take initiative in keeping the reception area and Mail Room clean and organized, identify and implement systems to maintain the reception area in an attractive and functional manner

Receive, sort, and distribute inbound mail and packages in a timely manner

Prepare and post outbound mail, and notify appropriate personnel of deliveries

Perform the preparation, pick-up, and delivery of express mail services (Fed Ex, UPS, etc.), and provide follow up as needed

Maintain Company Directory with current employee information

Coordinate Conference Room reservations

Promptly process EV Charging Station requests and maintain related communications via email

Assist with HR-related tasks, document preparation, special projects, etc.

Track and assist in the ordering, stocking, and distribution of office and lunchroom supplies

Plan, order, set up company lunches, parties, and events; perform facility decorating

Assist all departments with clerical and administrative duties as needed

Perform other duties as needed and directed by management

Minimum Qualifications Education & Experience High school diploma or equivalent required

One (1) year of receptionist or administrative experience

Knowledge, Skills, & Abilities Ability to fluently read, write, and speak English and Spanish required

Knowledge of basic administrative and clerical procedures

Knowledge of standard office equipment usage, such as computers, phones, photocopiers, filing cabinets, and fax machines

Knowledge of basic computer operation and software programs such as Microsoft Office Suite (Microsoft Outlook, Word, Excel, etc.)Knowledge of customer service principles and practices

Effective verbal and written communications skills

Skilled with independent problem solving and finding alternative solutions to resolve issues

Must be able to accurately type 50+ WPMSkilled in using a multiline telephone system

Ability to work independently, without constant direct supervision

Ability to communicate with business partners accurately and effectively in a professional manner

Ability to organize multiple work assignments and establish appropriate priorities

Ability to pay close attention to detail and ensure accuracy

Ability to work effectively with others in a team-based environment to accomplish company goals, in accordance with company policies and standard operation procedures

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Working Conditions:

Good working conditions, with the absence of disagreeable conditions.

Salary:

Pay commensurate with experience.

Benefits:

Comprehensive benefits package includes employer paid health benefits and 401k match. Benefits typically offered only to full-time employees.

Markwins Beauty Brands is an Equal Opportunity Employer Markwins Beauty Brands does not discriminate in practices or employment opportunities based on an individual's race, color,…