Internal Project Coordinator & HR Rep

Otto Construction, Inc. is seeking a highly organized and detail oriented Internal Construction Project Coordinator & HR Administrator to support our residential construction and remodeling team. This office-based position works directly with Sales Staff and Superintendents to keep information accurate, purchases and paperwork moving, and follow-up items from falling through the cracks, and works directly with all employees for their Human Resource needs.

• Coordinate initial set up and all updates and follow-up actions across multiple projects.
• Track project details and request missing information on projects from clients.
• Initiate purchase orders for products and sub-contractors in a timely manner.
• Promptly investigate and issue any necessary change orders for budget discrepancies on projects.
• Assist sales staff in all necessary internal office functions.
• Track and record weekly project hours for field staff.
• Attend and take minutes for all weekly production meetings and pre-construction project meetings.
• Identify opportunities to improve workflows, documentation, and internal communication.
• Help vendors and sub-contractors navigate online project management website.
• Serve as a point of contact for employee questions related to HR policies, procedures, and general workplace matters.
• Assist with onboarding, offboarding, and employee documentation processes.
• Work with insurance providers on yearly health insurance renewals.
• Help employees with yearly benefit enrollment.
• Help coordinate employee engagement activities, communications, and internal events.
• Complete yearly insurance audits.
• Perform other related administrative and coordination duties as needed.

• Experience in construction administration, project coordination, purchasing, or a closely related role preferred.
• Excellent organization, accuracy, follow-through, communication, and ability to manage competing deadlines.
• Comfort with computers, spreadsheets, email, and digital document systems;
  Buildertrend experience strongly preferred.
• Ability to understand basic construction terminology, purchase orders, budgets, and project workflows.
• Professional judgment, confidentiality, and willingness to work as a support partner to multiple employees.
• Familiarity with HR practices, employee relations, or workplace compliance processes.

• Proposed starting pay of $24–$29 per hour, based on qualifications and experience.
• 401(k) retirement plan with employer match up to 6%, subject to plan eligibility and matching requirements.
• Discretionary employer profit sharing; the company has historically contributed 3% in recent years, but future contributions are not guaranteed.
• Company-provided equipment and transportation when authorized for assigned work, according to company policy.
• Other benefits and paid leave, if applicable, will be explained during the hiring process.