Assistant, Administrative

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Ascension Catholic Church is seeking a dedicated, organized, and mission-driven Administrative Assistant to support the daily operations of its vibrant Catholic school. This position plays an essential role in maintaining efficient school office operations while providing a welcoming, professional, and supportive environment for students, families, faculty, staff, and visitors.

The ideal candidate is detail-oriented, dependable, and service-focused, with strong communication and organizational skills and a genuine commitment to Catholic education. The Administrative Assistant serves as a key point of contact for the school community, helping coordinate administrative functions, maintain accurate student records, support daily school operations, and ensure that students and families receive courteous and responsive assistance.

Through professionalism, hospitality, and a spirit of service, the Administrative Assistant contributes to a positive school culture rooted in Catholic values and the mission of faith formation, academic excellence, and student development.

Provide daily administrative and clerical support to ensure the efficient operation of the school office.

Greet and assist students, families, visitors, and staff with professionalism, courtesy, and hospitality.

Manage incoming telephone calls, emails, correspondence, and general inquiries, directing requests to the appropriate personnel as needed.

Maintain accurate student records, attendance information, files, and required school documentation.

Prepare, format, and distribute reports, letters, forms, school publications, and other administrative materials.

Perform data entry and routine recordkeeping while ensuring information remains accurate, current, and organized.

Support scheduling, calendar coordination, meetings, appointments, and other administrative arrangements.

Assist with preparing and distributing school communications, announcements, notices, and informational materials.

Serve as a resource for students, families, faculty, and staff by providing timely information and directing questions to the appropriate school personnel.

Assist with student dismissals, daily routines, and other operational needs in accordance with established school procedures.

Provide administrative support for school programs, events, activities, and special projects as assigned.

Assist with health room needs and student-related administrative matters in accordance with school policies, student safety procedures, and applicable confidentiality requirements.

Communicate relevant student information to authorized personnel as appropriate to assigned responsibilities.

Help maintain a safe, orderly, organized, and welcoming school office environment.

Respond to student, family, and staff needs with patience, sound judgment, and a commitment to student well‑being.

Follow established procedures for student supervision, attendance, dismissals, visitor access, and other responsibilities related to school safety.

Monitor and maintain office supplies, materials, equipment, and general office organization.

Provide clerical and administrative assistance to school leadership, faculty, and staff to support daily operations.

Assist with…