Executive Assistant - BCL

This role is vital in supporting the executive team by ensuring efficient management of tasks, and coordination of various meetings, appointments, and events.

• Coordinate logistics for meetings, including preparing agendas, booking meeting rooms, arranging catering and setting up conference rooms
• Arrange air travel, hotels, and other transportation and travel needs for domestic and international travel; prepare travel documents for executives, staff and guests
• Review and reconcile expense receipts and invoices; prepare and process expense reports to ensure accuracy, compliance, and proper categorization
• Manage logistics for internal and external meetings, events, conferences, and presentations
• Facilitate communication between President and other executives and staff, as well as with a broad range of external stakeholders
• Manage and prioritize incoming correspondence, ensuring prompt responses
• Handle confidential and sensitive information with the highest level of discretion
• Maintain accurate and up-to-date filing and trace systems
• Facilitate meetings, both in person and online via Zoom or Teams, providing AV support as necessary
• Greet visitors and VIP guests and assist in meeting their needs
• Plan, assist, and travel to provide staff support for special events as necessary
• Conduct research and draft memos and PowerPoint presentations
• Driving executives to meetings, appointments, airports, and other destinations as needed, safely and efficiently, while maintaining a high level of service and confidentiality.
• ALL OTHER DUTIES AS ASSIGNED

• Minimum Degree
  
  Required:
  
  High School Diploma or Equivalent
• Preferred Degree:
  Bachelor’s Degree
• Certificate(s) or License(s): N/A
• Years of experience: 2 years’ experience in administrative support to executive leadership
• Valid Driver’s License with clean driving record required

• Writing
  - Communicating effectively in writing as appropriate for the needs of the audience.
• Basic Computer Skills
  - Using basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.). Must be highly proficient in Microsoft Office products and Zoom meetings.
• Reading Comprehension
  - Understanding written sentences and paragraphs in work related documents.
• Oral Comprehension
  - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Law and Government
  - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules that apply to job (e.g., OSHA, EPA, ADA, CFC, NFPA, ASI).
• Clerical
  - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Analytical/Critical Thinking
  - The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems.
• Education and Training
  - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• Customer and Personal Service
  - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Number…