Purchasing Coordinator

Job Summary

The Purchasing Coordinator is responsible for supporting the procurement process by assisting with the acquisition of goods and services. This role involves coordinating purchase orders, monitoring inventory levels, maintaining vendor relationships, and ensuring timely delivery of products to meet organizational needs.

• Purchasing Coordinator I, II, III
• Prepare and process purchase orders in accordance with company policies and procedures.
• Monitor order statuses and follow up with suppliers to ensure timely delivery.
• Develop and maintain relationships with vendors and suppliers.
• Evaluate vendor performance and resolve any issues related to supply chain.
• Assist in maintaining optimal inventory levels by monitoring stock levels and forecasting future needs.
• Conduct regular inventory audits and assist in reconciling discrepancies.
• Work closely with the Procurement Coordinator to ensure alignment on purchasing needs and budget constraints.
• Maintain accurate records and documentation related to purchasing activities.
• Responsible for restocking office supplies, beverages, and stationery as needed.
• Responsible for light cleaning duties in office spaces as needed.
• Receive and respond to inquiries within the ticketing system software.

Required

Education:

• High school diploma or general education degree (GED).
• Associate's degree or Bachelor's degree in related field preferred.

Minimum Years of

Experience:

• 2 years of experience in purchasing, procurement, or supply chain management.

Other Requirements:

• Soft Skills: This position must be highly organized while working on multiple projects simultaneously in a professional setting.
• Microsoft Office: This position must be proficient in all Microsoft Office 365 software with specific expertise in Excel.
• Collaboration: At Lexicon, an emphasis is placed on working together seamlessly and leveraging the collective strengths of individuals within the organization. Employees promote communication, teamwork, and the sharing of ideas to achieve common goals and objectives.
• Responsiveness: Responsiveness measures our ability to react quickly and effectively to changes, demands, or challenges. A responsive Employee fulfills all obligations effectively and timely to our current and future clients, while maintaining effectiveness and staying aware of evolving business needs or circumstances.
• Culturally Positive: The "Courage to Ask Why" reflects our culture that encourages curiosity, understanding, critical thinking, and challenging the status quo. Employees professionally question existing processes, seek new viewpoints, and explore customer‑focused solutions. Employees embrace and promote the values and beliefs of the organization and demonstrate respect for their colleagues, our clients, and the broader community. Employees create a culture that encourages "asking why" through professional curiosity, understanding, critical thinking, and challenging the status quo.
• Customer Service: Employees are committed to prioritize and exceed the expectations of current and future clients. Employees know and anticipate the needs of internal and external customers and act accordingly – providing high priority to customer satisfaction.

• Physical Demands:
  • Potential prolonged periods of sitting at a desk and working on a computer.
  • Some lifting, up to 30lb.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Work Environment:
  • Work to be conducted primarily in an office environment with occasional travel to office sites via car; however, some may be conducted remotely via assigned technology.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
• Reasonable accommodation:
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the job responsibilities. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.