Coordinator, Development Operations & Communications

Under the general direction of the Executive Director of the Foundation, the Development Operations & Communications Coordinator oversees the Foundation’s development operations by managing constituent data management, gift processing, reporting, prospect research, and donor stewardship systems. The position serves as the Foundation’s primary system administrator and functional lead for its constituent relationship management (CRM) system and other assigned Foundation systems and is responsible for ensuring the integrity, accuracy, security, and effective use of constituent and fundraising data to support strategic decision-making and fundraising success.

The position provides system guidance and support to Foundation staff and serves as the Foundation’s liaison to Information Technology and external system vendors.

The position also serves as the Foundation’s primary marketing and communications coordinator, collecting content from Foundation staff, developing routine and special-project marketing materials, maintaining Foundation communication platforms, and serving as the liaison to the College’s Marketing and Communications (Mar Com) department to coordinate larger communication and branding initiatives. The individual works independently while managing multiple priorities to support fundraising, donor engagement, operational effectiveness, and Foundation visibility.

• Manages the daily operation of the Foundation’s CRM and other assigned systems, including data cleanup, troubleshooting, system maintenance, integrations, and coordination with Information Technology and external vendors.
• Processes charitable contributions and ensures gifts are accurately entered, coded, acknowledged, receipted, and documented in accordance with Foundation policies and applicable regulations.
• Manages gift-processing and reconciliation activities in collaboration with the Executive Director and Finance to ensure the accuracy of donor records and financial reporting.
• Develops, generates, and analyzes fundraising, donor, campaign, and revenue reports to support strategic planning and organizational decision-making.
• Designs functional specifications for custom queries, reports, data extractions, and system enhancements and works with technical resources to develop and implement solutions.
• Establishes and maintains data standards, develops and implements procedures for data entry, quality control, system access, confidentiality, and data security, and promotes best practices for constituent data management across the Foundation.
• Establishes and maintains structures within the CRM to identify and segment constituent populations for analysis, recognition, communications, and targeted fundraising efforts.
• Provides system guidance and support to Foundation staff and develops and maintains written procedures, instructions, and user-reference materials for the Foundation’s CRM and other assigned systems.
• Maintains online-giving platforms and other fundraising technologies to ensure an effective donor experience and effective system performance.
• Serves as the Foundation’s liaison to Information Technology and external vendors for its CRM, event-management, scholarship-management, online-giving, and other assigned systems, coordinating troubleshooting, maintenance, integrations, and system improvements.
• Conducts prospect research and prepares donor profiles, giving histories, and capacity information to support fundraising strategies.
• Analyzes giving trends, donor activity, campaign performance, and College priorities and recommends data-informed donor-relations and fundraising opportunities.
• Develops stewardship reports, donor-impact summaries, and giving analyses to support donor engagement and retention.
• Supports…