Business Analyst​/Project Coordinator transformation

Mission
Support the Head of Projects & Transformation in the operational execution of the Reshape Academy programme and its transitional phase by ensuring:

• the coordination and management of thematic work streams;
• stakeholder coordination;
• the analysis and formalization of business needs;
• the preparation of decisions and meeting/Steer Co materials;
• the monitoring of actions and risks;
• change management support related to the future Academy.

The consultant will contribute to translating identified needs into concrete work streams and supporting their implementation.

• 40% – Management and coordination of Reshape Academy work streams
• 30% – Stakeholder coordination and project governance
• 30% – Business Analysis, communication and change management

Main Responsibilities:

• Identify and structure the work streams required for the successful delivery of the programme.
• Define the objectives, scope, deliverables and stakeholders of each workstream.
• Prepare roadmaps and action plans.
• Organize and coordinate working groups.
• Identify risks, dependencies and key points of attention.
• Objectively assess needs and possible scenarios.
• Prepare the analyses required to support management decisions.
• Consolidate contributions from the different stakeholders.
• Ensure progress reporting across the different work streams.

Examples of work streams include:

• District heating network.
• Compressed air.
• Testing facilities and infrastructure.
• Technical training equipment.
• Specialized training spaces.
• Organization of workshops and practical training areas.
• Logistics and operations of the future site.
• Other work streams required for the successful commissioning of the new Academy.

• Identify and engage the relevant stakeholders.
• Prepare and facilitate working meetings.
• Coordinate interactions between the different stakeholders.
• Prepare project governance meetings.
• Ensure the follow-up of decisions and action plans.
• Produce meeting minutes and executive summaries required for effective project steering.

• Gather requirements from the relevant communities and stakeholders.
• Formalize business requirements.
• Perform the required functional analyses.
• Map current and future uses and requirements.
• Perform occupancy and space utilization analyses.
• Prepare decision papers and scoping documents.

• Prepare communication materials.
• Contribute to informing impacted communities.
• Identify adoption and engagement risks.
• Support change management activities.
• Prepare presentation and awareness materials.
• Roadmaps and action plans.
• User analysis documents.
  
  Business requirements.
• Meeting minutes and executive summaries.
• Governance materials.
• Space occupancy and utilization analyses.
• Communication materials.
• Workstream progress reports.
• Decision-support summaries.

• 5 to 6 years of professional experience.
• Experience in Business Analysis.
• Experience in project and/or workstream coordination.
• Experience facilitating multi-stakeholder working groups.
  
  Experience in change and/or transformation projects.

• Business Analysis
• Project Coordination
• Stakeholder Management
• Process Mapping
• Workshop Facilitation
• Functional Analysis
• Communication & Content Preparation

• Strong interpersonal skills
• Diplomacy
• Ability to synthesize complex information
• Results-oriented mindset
• High level of operational autonomy

During the interview the candidate can demonstrate advanced expertise with the Microsoft office suite.
Must have:
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During the interview the candidate can demonstrate strong customer oriented approach.
Must have:
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During the interview the candidate can demonstrate the ability to merge quickly inside…