AV Coordinator

Job Description

Universal Pictures Home Entertainment (UPHE) markets and distributes NBC Universal's film and television offerings across transactional digital and disc formats worldwide. Distributed lines of content include contemporary and classic productions within the company's expansive entertainment catalog, spanning properties from Universal Pictures, Focus Features, Dream Works Animation, Illumination, Universal Media Studios and Peacock, as well as from select third‑party partners.

UPHE distributes through its own operations in parts of North America, Europe, Asia Pacific and South America and through a variety of licensee partnerships across major territories around the world. The Company is leading the way in exploring innovative technologies and in developing and adapting dynamic new windowing strategies and other initiatives for the evolving global home entertainment market.

Its vast 4,000-plus title catalog is among the largest and most celebrated in the industry, comprising a wide variety of titles and genres. Among its most‑prized properties are such franchise as The Fast and the Furious, Jurassic, Despicable Me, Minions, Mama Mia!, Downton Abbey, Shrek, Back To The Future, Jaws, E.T. the Extra‑Terrestrial and the legendary classic monster movies; recent films including Wicked, Oppenheimer and The Super Mario Bros.

Movie; as well as such acclaimed television series as the Chicago and Law & Order franchises and The Office.

• Point of contact for dub and delivery requests
• Route AV content and music cue sheets to Legal and Music Teams for clearance
• Send out delivery notifications of finished assets to internal and external partners
• Provide Graphics Team with layout direction, artwork and copy needed to develop graphics for various applications
• Supply out‑of‑house agencies with the assets needed to kick off a campaign
• Set up all documentation needed for Content Security for each vendor on a feature title
• Scour though features to identify and deliver clip pulls
• Pull down Theatrical New Release, Focus, International and EPK assets from various portals for review and/or adaptation
• Liaise with Studio Post (partner Universal division) to order features for ingest as well as 4K up‑res initiatives
• Archival database management and organization
• Asset research, unarchiving and retrieval
• Organize and create viewing links of designated assets on a regular basis
• Prepare decks/viewing links/run AV for Team Presentations
• Oversee creation and delivery or Standard Deliverables
• Manage asset tracking of all creative assets for large titles
• Assist Director in preparations & running annual Townhall and Digital Showcases
• Special Projects as assigned

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company.

• Bachelor’s Degree or equivalent
• Minimum 1 year of administrative experience, working with Microsoft based systems (Word, Excel, PowerPoint, and Outlook)
• Demonstrates organization and time management skills
• Excellent judgment and discretion in handling confidential and sensitive information
• Ability to cope with ambiguity and regular shifting priorities to perform accurately with efficiency in a fast‑paced environment
• Knowledgeable of various computer operating systems, graphic design software, Google Docs, Dropbox, and other graphics/web applications (ie: Airtable, Frame.io, etc). Has the ability to learn additional software, as department needs dictate

• Minimum 2 semester college internship at an Entertainment Studio or Tech Organization
• Ability to successfully handle details and establish logical systems to track and follow up on multi‑part tasks
• Experience working with the Adobe Premiere a plus

This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in‑office requirements at any time.

This position is eligible for…