Fiscal Office Specialist

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Fiscal Office Specialists provide difficult, technical, complex or specialized fiscal, financial, statistical and accounting office support to various County offices.

Under general supervision, they are responsible for the review and reconciliation of reports, journals, budget, payroll or related fiscal and statistical data; the auditing and verification of various information, including source data as well as manual and computer produced reports; and perform related duties, as assigned.

The ideal candidate for this position will have excellent communication skills, both verbally and in writing; experience with office automation hardware and software; experience handling high volume of cash, and experience and knowledge working with Excel and Access.

$67,558.40/yr - $84,406.40/yr

This is the technical specialist level in the fiscal office support series. Positions in this class require a definable body of knowledge and skills which exceed those required by lower level fiscal office support workers.

• Perform difficult or complex accounting or detailed financial office support work and assist with special projects as assigned.
• Review and reconcile varied reports, journals, budget, payroll or related fiscal or statistical data.
• Audit and verify various information, including source data as well as manual and computer-produced reports.
• Create, develop, and maintain varied subsidiary ledgers, forms, documents, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
• Research and assemble information from a variety of sources for the completion of forms or the preparation of reports.
• Provide information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Determine the amount of bails, fines, fees and other monies due to the County, interpreting and applying complex rules and regulations; ensure that receipts are balanced on a regular basis.
• Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
• Enter and retrieve data from an on-line or personal computer system and use such technology to produce reports; operate standard office equipment.
• Provide back up to other positions when necessary.
• Perform related duties as assigned.

Knowledge of:

• Fiscal document processing and record keeping, bookkeeping and basic governmental accounting principles and practices.
• Basic auditing principles and practices.
• Policies and procedures related to the department or functional area to which assigned.
• Office administrative practices and procedures, including filing and the operation of standard office equipment.
• Business data processing principles and the use of personal or on-line computers.
• Business arithmetic.
• Correct English usage and the standard format for typed materials.

Skill/Ability to:

• Train others in work procedures.
• Perform technical, specialized, complex or difficult fiscal office support work.
• Prepare, maintain and reconcile various fiscal, accounting, statistical and numerical records.
• Organize, prioritize and coordinate work activities.
• Read, interpret and apply rules, policies and procedures.
• Perform detailed fiscal office support work accurately.
• Operate standard office equipment including a calculator and computer terminal.
• Make accurate arithmetic calculations.
• Use initiative and sound independent judgment within established guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Type with sufficient skill to complete forms and enter information into a computer system.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is one year of journey level fiscal office support experience.