Substitute-Payroll Technician Continuous Pool

Substitute-Payroll Technician Continuous Applicant Pool

Salary: $65,748.80 Annually

Job Type: Classified Substitute

Job Number: SUB-PAYTECH

Closing: Continuous

Location: Imperial, CA

Division: Human Resources

BASIC FUNCTION: Under the direction of an assigned supervisor, plan, organize and perform complex and highly detailed work in the preparation, review, and processing of payroll. Prepare, calculate, analyze, and file a variety of reports related to district payrolls. Assist human resources staff with defined and flexible benefits related to payroll.

DISTINGUISHING CHARACTERISTICS: Performs specialized work which requires unique knowledge and skills to process payrolls with accuracy and efficiency.

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification.

• Plan, organize, and participate in the preparation of payrolls in accordance with established regulations, timelines, policies, and procedures; assure salaries are accurate and in compliance with all applicable regulations, policies, and collective bargaining agreements.
• Set up new employee payroll accounts in the payroll information system and appropriate retirement system; update the payroll information system, and assist employees with accessing payroll self-service.
• Calculate individual pay information for employees; compute adjustments, payroll docks, and retroactive payments; balance and post information to the payroll system; process garnishments for State and federal tax agencies as required by law. Contact employees to make arrangements for repayment of over payments or adjustments to previous pay warrants that were found to be inaccurate; maintain currency and proficiency in the field.
• Reconcile monthly billings, file quarterly tax reports; assist with payment of unemployment insurance and workers' compensation taxes; establish deductions and deduction registers for insurance premiums, tax shelter annuities, organizational dues, other voluntary payroll deductions.
• Assist senior payroll staff in the planning, organizing, and coordination of the payroll process; prepare and distribute information to employees regarding changes to the payroll process; ensure checks are canceled and reissued as needed in a timely manner. Initiate collaborative efforts to resolve any reported, perceived or confirmed pay errors.
• Prepare, compute, and submit reports related to district payrolls, federal and State tax deductions, State disability and unemployment insurance, voluntary benefit deductions as required. Prepare and submit reports under the Affordable Care Act and other agencies as required.
• Audit hours for substitute, part-time faculty, temporary, and regular employees; monitor retiree wages to assure earnings or hour limitations are not exceeded; monitor employee hours and compensation for retirement system eligibility as appropriate.
• Assist auditors with employee compensation information and other payroll data as required.
• Provide retirement information for CalPERS and CalSTRS as required; maintain and provide information regarding costs for optional retirement programs and incentives; provide information and documentation of other payroll related costs.
• Participate in payroll and retirement professional development and training to maintain proficiency as required.
• Perform other job‑related duties as assigned.

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EDUCATION AND EXPERIENCE: Any combination equivalent to an associate degree in accounting, finance, or a related field and two years of payroll or accounting.

Certificates, Licenses, Special Requirements: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

IMPORTANT:
To be considered for the position applying for, applicants must…