Human Resources Programs Specialist; Temporary

Apply now Job no: 553487 Work type: Staff Location: East Bay Categories: Confidential, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,261.00 per month to $6,213.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.

Confidential Administrative Support I

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

This position is full-time, temporary through June 30, 2026, with the possibility of reappointment.

Please Note:
Review of applications will begin on December 9, 2025.

Under the guidance of the Director of Benefits and Payroll Services, the Benefits Program Specialist is responsible for administering the university’s employee benefit programs including health, dental, vision, COBRA, CalPERS, and flexible spending accounts. The incumbent notifies employees of eligibility and effective date of coverage, communicates benefit plans and eligibility to employees, assists employees with health, dental, and vision inquiries, and processes benefits enrollments.

The incumbent processes new hires, permitting event changes, open enrollments and cancellations, and provides necessary notifications regarding benefit changes, eligibility and other applicable communiques to employees. The incumbent also participates in software/system upgrades and implementation tasks as it relates to benefits, maintains the HR Benefits website content, and may participate in other HR projects as assigned, providing guidance and support to benefits team members.

• Confirm employee eligibility for benefits and process new enrollments.
• Collect and verify required documentation for dependents and elections.
• Enter and verify data in MyHR, BAS, CalPERS, and related systems.
• Ensure deductions are correctly processed; follow up with Payroll (PPSD) or SCO for discrepancies.
• Manage annual Open Enrollment, including communication, materials preparation, and data verification.

• Conduct dependent verification for medical, dental, and vision plans.
• Monitor and process 26-year-old dependent terminations and initiate COBRA notifications.
• Process and verify Qualifying Life Events (QLEs) such as marriage, divorce, or birth.
• Audit benefits data for accuracy (e.g., CalPERS, PIMS, MyHR).

• Respond to employee inquiries and provide benefit information.
• Coordinate and present during New Employee Orientation (NEO) sessions.
• Communicate with union representatives and distribute updated benefit materials.

• Run and analyze daily benefit reports (e.g., A17, BAS activity).
• Identify and correct processing errors or out-of-sequence transactions.
• Prepare and upload monthly Dental Files to…