Human Resources System Administrator

This range is provided by Lovisa Pty Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$70,000.00/yr - $73,000.00/yr

The HR System Administrator serves as the primary administrator and subject matter expert for Lovisa's ADP Workforce Now platform, ensuring accurate and efficient system operation across all employee lifecycle stages. This dedicated role manages system configuration, data integrity, payroll processing support, and user training while maintaining compliance with multi-state employment regulations across the US, Canada, and Mexico. They will act as the primary liaison between the Payroll and HR teams as it pertains to their shared processes in ADP workforce now.

The position requires strong technical aptitude, meticulous attention to detail, and the ability to translate HR processes into system workflows.

• Serve as primary system administrator for ADP Workforce Now, maintaining system configuration, security settings, and user access across all modules
• Monitor system updates, patches, and new feature releases; assess impact and implement changes as appropriate
• Troubleshoot system issues, working directly with ADP support to resolve technical problems and elevate critical issues
• Act as liaison between HR and Payroll as it pertains to shared processes in HRIS to support updates and optimization for both teams.
• Maintain system documentation including process workflows, configuration guides, and standard operating procedures
• Ensure data integrity through regular audits, validation checks, and cleanup of duplicate or incorrect records
• Configure and maintain ADP onboarding workflows for multiple jurisdictions and position types
• Process new hire data entry with accuracy, ensuring compliance with state/provincial requirements for tax with holdings, I-9 verification, and benefit eligibility
• Generate and distribute onboarding reports to stakeholders; troubleshoot incomplete or delayed onboarding tasks
• Collaborate with recruiting and operations teams to streamline the new hire experience within ADP
• Maintain templates for offer letters, welcome communications, and required documentation within the system

• Serve as primary liaison between HR and payroll teams, ensuring accurate employee data flows to payroll processing
• Process payroll-related changes including salary adjustments, bonuses, commissions, and retroactive pay corrections
• Audit pre-payroll reports for accuracy; identify and resolve discrepancies before payroll finalization
• Maintain pay codes, earnings types, and deduction configurations for multiple locations and pay groups
• Support year-end processing including W-2 preparation, tax reporting, and annual compliance requirements

• Process all employee status changes including transfers, promotions, demotions, and department moves with accurate effective dating
• Maintain position management structure ensuring accurate reporting relationships and organizational hierarchy
• Update compensation changes, ensuring proper approvals and documentation are maintained in the system
• Configure and track contract changes for international employees, ensuring compliance with local requirements
• Generate change reports and analytics for leadership review

• Administer leave of absence requests through ADP, ensuring accurate tracking of FMLA, state leave laws, and company leave policies
• Configure leave accrual rules, carryover policies, and payout calculations for multiple jurisdictions
• Process leave requests, return-to-work updates, and intermittent leave schedules with appropriate documentation
• Generate leave reports for compliance tracking, accommodation coordination, and workforce planning
• Coordinate with benefits administration to ensure proper benefit continuation during leaves

• Process terminations and resignations in ADP, ensuring accurate final pay calculations and benefit termination dates
• Coordinate final paycheck processing including accrued PTO payouts, commission settlements, and benefit deductions
• Ma…