Recruiting Operations Specialist

Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10× faster and up to 2× cheaper. By combining advanced software, robotics, and full‑stack manufacturing, we are reinventing how America produces its most critical parts. We recently raised $260 million in Series C to accelerate this mission and are launching a new factory in Mesa, Arizona—a 270,000 square‑foot facility that will create 350 new jobs immediately.

We are opening a new headquarters, launching Hadrian Maritime, and introducing a Factory‑as‑a‑Service model that delivers complete systems instead of individual parts.

At Hadrian, our ability to scale depends on hiring exceptional talent at high speed and with high precision. The Recruiting team cannot meet that bar without strong operational infrastructure behind it. Recruiting Operations is the force that keeps the hiring engine running smoothly, removes friction from every step of the process, and ensures our systems, tools, and data work together to support fast and informed decision making.

We are looking for a Recruiting Operations Specialist who thrives at the intersection of systems, data, tooling, and process optimization. The role is focused on enabling recruiters to move faster, supporting high‑quality data and workflows in our ATS and connected systems, and building the operational backbone that powers a best‑in‑class hiring function. You will partner closely with recruiters, the broader People Ops team, Finance, and cross‑functional leaders to ensure that everything behind the scenes is clean, efficient, and optimized for scale.

This role is perfect for someone who enjoys puzzles, process improvements, systems logic, and helping teams reach their full velocity. If you love building order in fast‑growth environments and take pride in making complex operations feel simple and smooth for others, you will thrive here.

• Own the daily health of the recruiting tech stack, including the ATS and all connected tools. Ensure everything works as intended and troubleshoot issues quickly.
• Train and support recruiters and hiring managers in the effective use of recruiting tools, features, and workflows.
• Maintain clean, accurate, and up-to-date data in all systems. Audit data regularly and partner with recruiters to correct inconsistencies.
• Build and refine workflows in the ATS to improve speed and consistency.
• Partner with Finance and People Ops to align headcount planning, req approvals, and system updates.
• Act as the primary liaison between Recruiting and People Ops on all systems, data, process, and documentation needs.
• Create dashboards, reports, and insights that give visibility into pipeline health, funnel metrics, and hiring progress across all teams.
• Monitor key recruiting metrics and identify bottlenecks or inefficiencies in workflows. Propose and implement fixes that improve speed and quality.
• Ensure recruiters have the resources, templates, and tools they need to work efficiently.
• Support compliance requirements such as EEOC data, documentation, and system hygiene.
• Optimize integrations between the ATS, HRIS, sourcing tools, scheduling tools, and project management tools.
• Partner with the Head of Recruiting and People leadership to operationalize new hiring processes, rollout changes, and ensure high adoption.
• Document and maintain clear process guides, SOPs, and best practices for the recruiting function.
• Identify opportunities for automation and help implement scalable solutions that reduce manual work.

• At least 3 years of experience in recruiting operations, HR operations, or talent systems management with clear ownership of tooling and workflow optimization.
• Strong understanding of ATS platforms, ideally Ashby, with experience building custom workflows, fields, views, and automation.
• High proficiency with data analysis and reporting tools. Ability to pull, clean, and interpret data and present insights clearly.
• Passion for improving systems and processes and a natural ability to see root causes behind workflow issues.
• Ability to partner cross‑functionally with…