Payroll and HR Specialist

Position

Payroll and HR Specialist

Family Service Agency of Santa Barbara

The Payroll & HR Specialist supports the Human Resources Operations team in delivering efficient HR services across payroll toolkit, benefits, terminations, compliance, and employee relations. This role ensures accurate payroll processing, benefits administration – including open‑enrollment – and compliant off‑boarding procedures. It serves as a key resource for interpreting HR policies, managing sensitive personnel matters, and driving process improvements.

• sing Manage semi‑monthly payroll, including timesheet review, discrepancy resolution, and coordination with staff and supervisors. Ensure compliance with IRS, ACA, and state regulations.
• fits Oversee health and retirement benefits, including Open Enrollment, invoice reconciliation
  
  SUPPORTED?, and benefit remittances. Maintain benefits portal and support employee inquiries.
• ords Update HRIS and timekeeping systems with employee changes. Ensure accurate and compliant recordkeeping, including Form I‑9 and orientation documents.
• Nieder? ding Facilitate termination processes, including exit interviews, and final paychecks. Coordinate logistics with Operations.
• ons.
  
  Coordinate HR Projects and Audits – assist with annual audits (403(b), workers’ compensation), handbook updates, and agency‑wide pay adjustments.
• nts.
  
  Collaborate Across Departments – work with finance and operations teams to support HR‑related operational needs. Travel to county‑wide office locations as required.
• red.
  
  Promote Employee Engagement – participate in morale‑building initiatives through the CARES Committee. Organize internal trainings and workshops.
• ops.
  
  Ensure Policy Compliance – maintain updated HR policies and manuals. Support staff understanding of employment laws and agency procedures.
• res.
  
  Professional Development – stay current with payroll best practices by attending relevant trainings and workshops.
• ops.
  
  Other Duties as Assistant – provide additional HR support as needed to meet departmental and agency goals.

• Must have working knowledge of trauma‑informed care.
• Bachelor's degree in accounting, Human Resources, or related field, or equivalent experience.
• 3–5 years of payroll experience, preferably within a California‑based organization; excellent working knowledge of California labor laws and payroll regulations required.
• 1–3 years of direct HR experience, including exposure to benefits, terminations, and compliance.
• Proficiency in HRIS and takuturz systems (e.g., Paylocity, NOVAtime, Paycom, UKG) and Microsoft applications.
• Excellent written and verbal communication, including editing and proofreading skills.
• Professional certifications such as CPP, FPC, or PHR are highly desirable.
• Exceptional attention to detail, organizational skills, and ability to manage confidential information with discretion.
• Demonstrated ability to work collaboratively in a team environment with professionalism and sound judgment.
• Experience working with quantitative data is preferred.
• Bilingual in English and Spanish is highly desirable.
• Requires valid California driver's license, insurance, and reliable transportation for occasional county‑wide travel.

• Rate: $25@hour – $30@hour, based on education and experience.
• Full‑time, non‑exempt position.
• Comprehensive benefits package including? 90-100% employer‑paid medical (HMO/PPO), dental, vision, HSA/FSA, and generous PTO/vacation.
• 403(b) retirement plan.

• Hourly compensation ranges from $25–$30 per hour.
• Work is offered in any one of our countywide offices.