Operations Human Resources

Operations Human Resources

Practical information

• MSF experience required :
  Previous MSF experience mandatory

Within the Operations Department of MSF Belgium (Operational Center Brussels - OCB), our Emergency Pool (E-Pool) has as primary function to intervene directly and quickly with medical activities in crisis situations such as conflicts, epidemics, outbreaks and natural disasters while guaranteeing the quality of interventions. It is also tasked with the monitoring and identification of crises that may arise.

The E-Pool consists of one E-Pool Coordinator and a deputy, and two Emergency Coordinators based in Brussels. In addition to the Emergency coordinators, the E-Pool unit is composed of technical referent officers in Supply, Logistics, Human Resources (HR) and Finance.

The E-Pool also includes a Mobile Emergency Team deployed in emergency operations and composed of different profiles of coordinators and technicians. Members of the E-Pool Mobile Team travel at short notice to any context where the E-Pool is leading interventions, operating in a roving capacity. They undertake successive several short-term assignments between 6 weeks to 3 months, though in exceptional cases, it may extend beyond 3 months.

As E-Pool Mobile HR Manager
,you’re deployed on short-term assignments to support emergencies led by the Emergency Pool in Brussels, primarily in the role of HR Manager, though other HR functions may be covered as needed. You demonstrate a hands-on approach, strong adaptability, and cultural sensitivity, working under the supervision of the Project Coordinator (PC) and the HR Coordinator (HRCo) overseeing the emergency. Assignment priorities are defined by the E-Pool HR Officers.

Plan, coordinate, and implement HR and administrative activities in line with MSF protocols and local legal requirements, while adapting them to the fast-paced and unpredictable nature of emergency contexts.

Provide rapid and reliable support to operations by prioritizing urgent HR needs, enabling and supporting the swift deployment, and supporting and strengthening the proper management of resources.

Assess and monitor the project’s HR needs, ensuring timely sizing and efficient allocation of resources in line with operational priorities and HR guidelines, in close coordination with the PC and HRCo

Plan and oversee HR processes-recruitment, onboarding, HR management (internal regulation and policies), evaluation, and development, ensuring they are adapted to the emergency context and implemented efficiently. Support project line managers in applying these processes to strengthen team capacity and engagement

Advise on and update the project’s HR needs, organizational chart and job descriptions; assist in planning staff shifts and leave to ensure continuous HR coverage for emergency activities

Ensure all employment contract-related procedures (recruitment, amendments, terminations) comply with local labor laws. Maintain accurate staff files and tax documentation.

Support conflict resolution in collaboration with the PC and HRCo

Supervise payroll processes, ensuring timely and accurate salary payments through Homère. Under HRCo supervision, support salary grid updates to maintain internal equity and compliance.

Implement administrative procedures linked to MoUs with local partners (e.g. Ministries of Health), ensuring alignment with emergency operations

Being responsible for the management, supervision and development of the HR team, including coaching, training, motivating and ensuring their capability, detecting potential conflicts and finding solutions when necessary

Coordinate staff movements and accommodations within the project, ensuring readiness and logistical support for rapid deployment

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