Legal Secretary III

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Position: 1 Direct Hire - Onsite

Location: Walnut Creek, CA

Schedule: Monday - Friday | 9:00 AM - 5:00 PM PT

Industry: Legal / Litigation

Category: Legal Support / Administration

We are seeking an experienced Legal Secretary III to provide comprehensive administrative and secretarial support to attorneys within the Legal Department in Walnut Creek, CA. This role supports litigation matters and requires strong calendaring, document preparation, and trial support experience. This is a 100% onsite role.

• Highly organized legal professional with strong litigation support experience
• Detail-oriented with excellent time management skills
• Comfortable managing confidential legal files
• Strong communicator who works well independently and collaboratively
• Proactive support partner to attorneys and legal staff

• Calendaring & Case Management:
  Maintain attorney calendars and tickler systems, schedule meetings with clients, experts, attorneys, and co-counsel, calendar court appearances, deadlines, and discovery dates; review and re-index mail in OnBase and calendar follow-up actions.
• Legal Document Preparation:
  Prepare discovery, pre-trial, and trial documents for court filing; transcribe dictation and type from handwritten or draft materials; draft correspondence, memos, pleadings, court forms, and reports; ensure filings comply with court rules and procedures.
• Administrative & Litigation Support:
  Maintain confidential electronic legal files with accurate documentation, coordinate all aspects of discovery for plaintiffs and defendants, answer and screen telephone calls, contact clients to obtain requested information, provide short- and long-term legal secretarial support as needed, assist and back up other legal secretaries.
• Additional Support:
  Maintain current knowledge of court rules and procedures, participate in department and company projects, perform additional administrative and legal support tasks as assigned.

• High school diploma or GED
• 7+ years of defense trial and litigation secretarial experience
• 3+ years of recent California civil litigation experience
• Strong trial preparation background
• Proficiency in Microsoft Word and legal software
• Typing speed of 70+ WPM
• Strong organizational and communication skills

• Full Name:
• Current Location (City, State):
• Years of litigation secretarial experience:
• Years of CA civil litigation experience:
• Trial preparation experience? (yes/no):
• Typing speed 70+ WPM? (yes/no):
• Proficient in MS Word? (yes/no):
• Experience with case management software? (yes/no):
• Experience with OnBase or similar systems? (yes/no):
• Willing to work onsite full-time in Walnut Creek, CA? (yes/no):
• Available to interview (date/time):
• Available start date:
• Salary expectation:
• Notice period:
• Are you ready to relocate on your own expenses and work onsite full-time at Walnut Creek, CA (94596)?