General Manager Student Life - Student Success

SAINT LOUIS, MO 63130

37.5

The General Manager oversees all non-editorial aspects of Student Life, the independent student newspaper of Washington University in St. Louis. Responsibilities include the financial and operations functions of the organization, including: monthly reconciliation and review of all budgets; payroll; procurement and disbursement functions; management of short & long range revenue goals; supervision of business office staff; working with the student editorial staff on non-content matters;

and acting as liaison to the WUSMI board of directors.

Student Life publishes a weekly print edition and daily electronic content.

The Student Life budget is approximately $400,000 per year.

This position reports directly to the Chair of the WU Student Media Inc. Board on matters related to the business and operations of WUSMI and to the Associate Vice Chancellor and Dean of Students as a Washington University employee.

Primary

Duties & Responsibilities:

• Prepare annual operating budget and monitor income against expense on a quarterly basis.
• Supervise the Advertising Sales Manager to ensure the proper training and development of the student sales staff.
• Participate in the training process to establish relationships with new staff/act as a resource.
• Plan, organize and direct sales efforts in consultation with the Advertising Sales Manager.
• Develop special sections and other opportunities to grow revenue.
• Provide timely updates to the Board of Directors on ongoing business and operations, as required by WUSMI policy and at the Board’s request.
• Work with editorial staff (who are all WUSTL students) to establish and maintain effective deadline and production schedule.
• Develop production schedule and maintain timeline for issue layout.
• Develop publication schedule for the year, in consultation with the current Editor(s) in Chief and Advertising Sales Manager.
• Establish, implement, and interpret operating policies and procedures.
• Arrange for weekly printing of the newspaper and maintain good working relationship with the printer.
• Arrange for the functioning of the  website.
• Ensure the effective production and distribution of the daily Student Life email newsletter.
• Arrange training opportunities and retreats for the editorial staff.
• Formulate marketing and public relations activities for the paper in consultation with the editor in chief.
• Ensure copyright forms are properly filled out and maintained.
• Maintain accurate records of all sales, income and expenditures.
• Process all requests for disbursements and procurement of equipment and supplies.
• Negotiate contracts with vendors, including property and libel insurance.
• Procure and maintain equipment and supplies for the business and editorial offices.
• Ensure timely reimbursements to staff members and payments to vendors.
• Coordinate computer upgrades/purchases and repairs.
• Develop pricing structures for advertising, subscriptions and other products/services Student Life provides.
• Assist the advertising manager as needed to ensure the accuracy of invoicing and statement processing for customers.
• Maintain sales records and provide reports for analysis.
• Assist the Advertising Manager in the maintenance and development of relationships with national rep firms and high profile clients to recruit advertisers.
• Assist the Advertising Manager in the development and maintenance of credit/collection procedures and ensure all efforts are taken for collection of delinquent accounts.
• Maintain payroll and records, including issuing 1099’s for all eligible students.
• Ensure timely and accurate completion of annual 990 form.
• Work with board president to arrange twice year WUSMI directors meetings and executive committee meetings as…