Stocking Specialist​/Buyer

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Full Time Regular Clerical Colma, Colma, CA, US

30+ days ago Requisition

Salary Range: $28.00 To $35.00 Hourly

Position Purpose

The Stocking Specialist/Buyer supports nursery operations by monitoring stock levels, sourcing plant material, and ordering replenishments for assigned departments. This role works closely with vendors, receiving staff, and internal teams to ensure the right materials are available, while also preventing shortages, overstocks, and dead inventory. By managing purchase orders, resolving shipment issues, and maintaining accurate vendor and inventory data, the Stocking Specialist/Buyer helps balance daily operational needs with efficient procurement practices.

In short: The Stocking Specialist/Buyer ensures inventory stays aligned with operational needs, blending purchasing duties with stocking and replenishment responsibilities.

Primary Responsibilities

• Research and source special order plant material for Sales Team
• Maintain positive and cohesive relationship with vendors
• Updates and maintains accurate vendor information in the system
• Produce Purchase orders, verify receipt of items, and resolve shipment errors or damages with vendor
• Effectively negotiate with vendors for optimum pricing without compromising quality
• Process approval paperwork promptly so payment can be issued to the vendor
• Acts as liaison between various departments within the company and the vendor
• Works with vendor to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Handles various logistic issues on getting plant material to where it needs to be timely
• Stays abreast of changes in product, prices, term discounts, etc.
• Involvement in pricing projects and updates as well as special or annual inventory projects
• Participant in various administrative tasks and other projects as needed

Experience and other requirements

• Experience working in a nursery or horticulture for at least 2 years
• Proficient in Microsoft Word and Excel
• AA degree or higher desired
• Previous experience creating PO’s in software system preferred

Job Specifications

This is an “in office” position, no work from home option available except for short-term exceptions that require approval by upper management. Must be able to remain in stationary position of either sitting or standing. Extensive typing and 10-key use required. Gross grasping and use of hands and fingers required. Will frequently work in both office and nursery yard and will experience outdoor weather conditions and uneven ground surfaces.

Lifting requirement of up to 20 lbs., 20% of the time.