Lead Retail Admin Specialist

Department: Retail

Status: Full Time, Hourly

Job Overview: Lead Retail Admin Specialist will work under the supervision of the buyer. Placing, tracking purchase orders, monitoring inventory, and providing administrative support. Working with team to communicate planning implementation. Maintaining a positive relationship with vendors and sales representatives. Liaison between vendors, retail team, and accounting. Communicating policies and procedures to staff of retail SOP's. Has strong communication, analytical and organizational skills.

Performing additional duties as assigned.

• Completes all Monday reporting. 999 reports, Square and ensures sales are flowing from Galaxy to Counterpoint
• Manage inventory by entering cycle count adjustments when needed – OHP and DWC
• Handle all issues with discrepancies pertaining to shipments received.
• Handle all RTV's as necessary.
• Handles all invoicing at DWC – Inputs check requests in Workplace for Vendor payment. For OHP will be the liaison between accounting and vendors to ensure accurate information is provided for prompt payment.
• Inputs new and maintains backorder follow up of all PO's and sets up all items, including setting retails.
• Maintains system integrity of current skus
• Handles all correspondence with Vendors and Reps, except for Beverage vendors.
• Manage price changes and discontinued items. Manage logs to provide to Merchandising Team for execution.
• Weekly re-orders on high turnover items, specified by buyer.
  • Nutman, Pippin, White Oak, Jack Links, Taffy Shop, ect.
• Handles all new orders that require a P-Card, working with Trisha.
• On going analysis to insure proper profit margins
• Runs monthly reports for Buyer to review stock levels and reorder.
• Runs Month-end reporting.
• Physical Inventory
  • Work with WIS and Retail Manager to set up inventory dates.
  • Clean files before inventory
  • Supply WIS with files.
  • Organize day of event
  • Works each event.
  • Reconciles to resolve inventory.

• The ability to work well with a team
• Sense of urgency and a real concern for guest satisfaction
• Computer skills and working knowledge of all Microsoft Office products
• Critical Thinking
• Attention to Detail
• Time management with ability to multitask and set priorities
• Walking or standing approximately 20% of the time; sitting approximately 60% of the time; lifting up to 50lbs. approximately 10% of the time; stooping, forward bending, and crouching approximately 10% of the time.

• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Analytical/Critical Thinking - The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Number Facility - The ability to add, subtract, multiply, or divide…