Office Administrator

Job Type

Part-time

Description

SUMMARY:

Baskerville-Donovan, Inc. is currently seeking an energetic and professional Office Administrator in our Mobile, AL office. This part-time position provides general office support with a variety of clerical activities and related accounting tasks. The Office Administrator will be responsible for answering incoming calls, directing calls to appropriate associates, mail and ship correspondence, requisition of supplies, general accounting and bookkeeping duties, project specification editing and other Office Admin functions for the Mobile office.

ESSENTIAL JOB RESPONSIBILITIES:

• Greeting guests, answering telephones, filing, client communications.
• Preparing and processing all account receivable invoices for the Mobile office.
• Preparing required documentation for accounts payable invoices to be sent to the corporate office in Pensacola.
• Preparing and submitting biweekly payroll and expenses for the Mobile Office.
• Communicating with clients to ensure ARs have been processed and are on track for payment.
• Assisting in preparing contract/project proposals, specifications, and other documents.

OTHER JOB RESPONSIBILITIES:

• Coordinating office repairs, business licenses, vendor services, etc.
• Maintaining common areas neat and presentable.
• Purchasing and acquisition of office supplies, maintaining of inventory.
• Coordinating office IT and Human Resources needs with corporate office.
• Distributing mail, coordinating office events, and running errands as needed.
• Ability to compose professional and accurate emails and other business correspondence.
• Other duties as assigned.

Requirements

EDUCATION & EXPERIENCE:

Required

• AA in business or accounting or equivalent experience
• Bookkeeping experience.
• Proficiency of MS Office Products (Word, Excel, Outlook, PowerPoint).
• Ability to work with little supervision; self-motivated; quick learner.
• Excellent organizational skills.
• Ability to multi-task and be flexible.
• Excellent verbal and written communication skills.
• Exceptional interpersonal communication skills working with multiple professionals.

Preferred

• Job costing experience.
• Billing experience in a construction or engineering environment.
• Proficiency in Specs Intact software.

KNOWLEDGE/SKILLS/ABILITIES:

• Excellent organizational skills.
• Excellent verbal and written communication skills.
• Exceptional interpersonal communication skills.
• Ability to work independently on assigned Uas well as to accept direction on given assignments.
• Ability to multi-task.

BENEFITS:

• Group Health Insurance: BCBS of AL
• Dental and Vision Insurance: USAble Life & Florida Combined Life
• HRA:
  Pre-tax savings account for health expenses with employer contributions.
• FSA:
  Pre-tax savings account for Health, Dental, Vision, or Over the Counter Medical Items
• Employer paid Life and AD&D, STD & LTD: USAble Life
• Supplemental Voluntary Life Insurance: USAble Life
• Accident, Critical Illness, Cancer, & Hospital Choice:
  Aflac
• 401(k) Employer Match
• Paid Time Off (PTO) & Holiday Pay
• Fitness & Wellness Program
• Employee Assistance Program (EAP)

ABOUT US:

Baskerville-Donovan, Inc. (BDI), incorporated in 1927, provides consulting engineering services to local, state, and federal clients. This includes planning, surveying, engineering and design, and construction phase services for infrastructure projects in the United States and world-wide. The company offers water resources engineering services, transportation engineering services, civil engineering, land surveying and mapping, and funding assistance services. We provide engineering solutions to projects that change the life of the communities we serve both stateside and abroad.

BDI is headquartered in Pensacola, FL with offices in Panama City and Tallahassee, FL as well as Mobile, AL. The Mobile Office primarily services the Department of Defense working with the US Army Corps of Engineers and others to improve the lives of our servicemen and women at installations in the Southeast US and world-wide. Our purpose as an organization is creating community, where we make deeper connections with clients and help build up communities, making the world a better place, project by project.

DRUG-FREE WORKPLACE/BACKGROUND CHECK:

BDI is a Drug-Free Workplace. All job applicants will undergo a pre-employment drug screening for the presence of illegal drugs as a condition of employment. This includes marijuana (medical or recreational) due to the services we provide to federal contracts and projects, like the Department of Defense. Employment is also contingent on a pre-employment criminal background screening.

EEO/AA EMPLOYER/VET/DISABLED:

Baskerville-Donovan, Inc. is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identify, status as a protected veteran, among other things or status as a qualified individual with disability.