Facility Construction Project Coordinator

Facility Construction Project Coordinator

Join to apply for the Facility Construction Project Coordinator role at JLL.

• Prepare project management reports and meeting minutes.
• Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules.
• Support Facility Project Manager in improvement and building of standard facility project management procedures.
• Support project management team on projects and assignments.
• Proactively manage project‑related issues.
• Demonstrate a proactive focus on meeting client / project requirements in a timely and cost‑effective manner.
• Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
• Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.
• Provide administrative and record‑keeping support on behalf of assigned projects according to JLL’s standards for document management.
• Maintain and support project management tools, systems, and processes.
• Ensure best practices are being followed and the right resources are available to project managers.
• Coordinate meetings.
• Transcribe meeting minutes, punch lists and other project documentation.
• Work with architects to deliver plans and drawings.
• Assist in updating schedules and budgets.
• Track invoices.
• Coordinate vendors.
• Produce quality monthly reports.
• Assist in drafting RFPs.
• Help ensure drawings meet client standards.
• Proactively manage project‑related issues on account or assignment.
• Demonstrate proficiency using Google Docs, Google Sheets, and Google Slides for project management technology.

• (Minimum) Bachelor Degree or 3+ years of Facilities or Construction Experience.
• (Preferred) Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management.

• (Minimum) 3+ years practical experience.
• (Preferred) Facilities, real estate support, project management experience.

• Strong interpersonal skills with the ability to interact with executive level internal & external clients.
• Organizational & detail‑oriented ability to prioritize and manage differing needs of the business.
• Basic proficiency with Microsoft Office / Google Suite products.
• Knowledge of construction or commercial real‑estate industry.
• Strong knowledge of Google Workspace.

• Knowledge of Microsoft Project or equivalent project management tools.
• Ability to work collaboratively with various teams and departments.
• Ability to work with minimum supervision.

• Ability to multi‑task.
• Work with a team and independently.

• Minimum:
  None.
• Preferred: FMP, PMP.

• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.
• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation: able to operate most office and personal electronic equipment and some tools.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30 lbs / 14 kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30 lbs / 14 kgs.
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on the computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on the production floor.
• Travel: able to travel independently and at short notice.