Facility Construction Project Coordinator

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Technical Project Management Administrative Support - 60%
Prepare project management reports and meeting minutes

Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules

Supports Facility Project Manager in improvement and building of standard facility project management procedures

Project Management 40-60%
Support project management team on projects and assignments.

Proactively manage project-related issues.

Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.

Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.

Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.

Provide administrative and record keeping support on behalf of assigned projects according to JLL's standards for document management.

Maintains and supports project management tools, systems, and processes.

Ensures best practices are being followed and the right resources are available to project managers.

Coordinate Meetings

Transcribe meeting minutes, punch lists and other project documentation

Work with architects to deliver plans and drawings

Assist in updating Schedules and Budgets

Track Invoices

Coordinate Vendors

Produce quality Monthly Reports

Assist in drafting RFPs

Help ensure drawings meet client standards

Proactively manage project-related issues on account or assignment

Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides

Education/training
(Minimum) Bachelor Degree or 3+ years of Facilities or Construction Experience

(Preferred) Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management

Years of relevant experience
(Minimum) 3+ years practical experience

(Preferred) Facilities, real estate support , project management experience

Skills and knowledge
Minimum
Strong interpersonal skills with the ability to interact with executive level internal & external clients

Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business

Basic proficiency with Microsoft Office/ Google Suite products

Knowledge of construction or commercial real estate industry

Strong knowledge of Google Workspace

Preferred
Knowledge of Microsoft Project or equivalent project management tools

Ability to work collaboratively with various teams and departments

Ability to work with minimum supervision

Other abilities
Ability to multi-task

Work with a team and independently

Certifications/    licenses
Minimum
None

Preferred
FMP, PMP

Physical work requirements and work conditions
Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.

Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.

Speaking: able to speak in conversations and meetings, deliver information and particpate in communications.

Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal…