Post-Award Grant Specialist - College of Medicine; COM

Posting Details

Position Information

Position Number: 005288

Position Title:

Post-Award Grant Specialist - College of Medicine (COM) - 005288
Division:
College of Medicine
Department: 710150 - Research Office

• Bachelor's degree from an accredited institution as approved and accepted by the University of South Alabama and two years of related professional experience. An equivalent combination of education and experience may be considered.

• Certified Research Administrator certification from Research Administrators Certification Council is preferred.

The University of South Alabama's College of Medicine Department of Research Administration & Development is seeking to hire a Post-Award Grant Specialist College of Medicine (COM). Interested candidates should apply to be considered.

• Provides comprehensive, high-quality, and customer‑focused post‑award research administration support to assigned units within the Frederick P. Whiddon College of Medicine.
• Responsible for managing a diverse portfolio of sponsored awards.
• Reviews award documentation, budgets, and expense records and collects required institutional approvals.
• Ensures all documentation complies with sponsor requirements, Uniform Guidance, and audit standards.
• Handles data entry, responds to information requests, and coordinates communication with PIs and departmental administrators working collaboratively with the Pre‑Award Grant Specialists.
• Manages financial post‑award actions of sponsored projects for assigned departments.
• Maintains accurate financial accounting to ensure award accounts comply with federal, sponsor, and university guidelines.
• Monitors and reconciles expenditures to ensure allowability, allocability, and reasonableness.
• Reviews financial records and award documentation to identify and resolve concerns.
• Creates and reviews budget projections for spending trends and compliance.
• Coordinates and assists with submission of post‑award reports, including grant closeouts.
• Ensures all charges are in compliance, preventing over‑ or under‑spending of awards.
• Participates in scheduled budget meetings with PIs.
• Reviews and validates budget information handed off from the Pre‑Award Grant Specialist and assures accuracy of information in Cayuse and other systems.
• Utilizes systems such as Cayuse, Banner, and sponsor platforms effectively.
• Provides data entry and analysis with sponsor and university systems.
• Ensures sponsor requirements and deliverables are met.
• Monitors programmatic compliance with sponsor and university policies, as well as federal regulations and state statutes.
• Monitors, tracks, and documents cost share commitments.
• Reviews and approves travel spend authorizations and equipment requisitions on sponsored projects.
• Reviews all expense documentation for compliance with internal and external requirements.
• Stays up to date with sponsor guidelines and Uniform Guidance.
• Complies with all University and College of Medicine post‑award procedures.
• Ensures accuracy and completeness of documentation for audit purposes.
• Initiates personnel assignment process upon award creation and frequently reviews position funding allocations and ensures effort is appropriately distributed.
• Facilitates and confirms the periodic effort certification process.
• Provides guidance and support to PIs on award management from receipt through closeout.
• Communicates promptly and professionally with stakeholders, including PIs, department staff, and administrators.
• Assists with budget revision requests as allowable by sponsors.
• Maintains a positive environment, supporting continuous improvement of post‑award processes and documentation.
• Interacts with subcontractors when needed to approve invoices without proper documentation.
• Maintains communication with sponsors to ensure timely compliance.
• Confirms through PI that satisfactory technical and deliverable performance, as well as cost share requirements, are met for subrecipients.
• Applies knowledge of University and College of Medicine policies and procedures.
• Implements policies and procedures in daily operations and communications.
• Ensures all required…