Proposal Manager

Proposal Manager

Status: Exempt/Salaried Department: Marketing and Business Development

The Proposal Manager will lead the firm’s end-to-end proposal, RFP, and pitch process; oversee the firm’s experiential database and matter content; and elevate the quality, consistency, and effectiveness of proposal deliverables across the firm.

• Proposal Management and Strategy
  • Manage firm‑wide RFPs, RFIs, panel appointments, and tailored client pitch processes. Lead go/no‑go assessments and ensure on‑time, on‑brand, and fully compliant submissions.
  • Drive efficient workflows for the proposal team, with the Business Development Coordinator facilitating input from attorneys, firm leadership, and business professionals.
  • Maintain rigorous quality control from kickoff through completion.
• Content Development and Writing
  • Develop executive summaries, refine practice and industry narratives, and translate complex legal experience into clear, outcome‑oriented representative matters.
  • Edit for clarity, tone, and consistency; enforce brand, style, and plain‑language standards; and ensure accuracy of credentials, bios, and matter descriptions.
• Experiential Database and Knowledge Management
  • Manage and enhance the firm’s experiential database; oversee Business Development Coordinator data entry to keep content current, searchable, and strategically curated.
  • Partner with Business Development Managers and attorneys to capture new matters and translate them into proposal‑ready content.
  • Govern libraries for core content, differentiators, bios, representative matters, pro bono/community impact, and firm policies for accuracy, confidentiality, and client consent.
• Collaboration and Stakeholder Management
  • Collaborate closely with the Director of Business Development, Business Development Managers, practice group leaders, partners, pricing and legal project management, and design/communications teams.
  • Facilitate kickoff and review meetings; gather and incorporate feedback; coordinate graphics, formatting, and digital submission requirements.
  • Ensure pricing, alternative fee arrangements, and service delivery models are presented clearly.
• Act as integral part of Business Development Management team and fill in for Business Development Managers when needed.

The Proposal Manager reports to the Director of Business Development and has a dual supervisory role over the Business Development Coordinator.

• Bachelor’s degree required; advanced degree or writing‑focused discipline preferred.
• 2+ years of proposal management experience in a law firm or professional services environment, with a record leading complex, multi‑stakeholder RFP/RFI and panel submissions.
• Exemplary writing and editing skills with ability to translate legal capabilities into client‑centered value propositions and measurable outcomes.
• Strong project management skills: manage multiple deadlines, prioritize effectively, drive accountability across dispersed teams; experience building and maintaining experiential databases and content libraries.
• Familiarity with proposal management systems, CRM, experience management platforms, and proposal automation tools; proficiency with Microsoft 365 and Adobe Acrobat; working knowledge of design and formatting best practices.
• Understanding of pricing, AFAs, and legal operations considerations preferred.
• High EQ, professional presence, and confidence facilitating partner‑level engagements and review cycles.
• Meticulous attention to detail, excellent judgment, and commitment to confidentiality and information security.

This position requires sustained sitting at a computer; occasional overtime; mobile capability; ability to bend and lift/carry files weighing approximately 10–15 lbs.