Meetings and Events Manager

Our company believes strongly in the power of events to create positive emotional connections. This position advances our vision through engaging events that strengthen attendee relationships and understanding of AEU’s value. Candidates must have strong project management, negotiation, and organizational skills, a passion for seamless attendee experiences, and a commitment to quality, teamwork, and performance.

The Meetings and Events Manager position reports to the SVP, Director of Marketing and Customer Experience. This is an in-office position.

• Seven to ten years of corporate event planning experience required
• Associate or Bachelor’s degree preferred (hospitality or related field preferred); will consider equivalent combination of education, training and experience
• Willing to travel approximately 15% of the time
• Valid passport
• Strong working knowledge of Microsoft Office including Outlook, Word, PowerPoint, and especially Excel
• Event management software experience a plus (Cvent, Swoogo, or similar)
• Project management software a plus (Wrike, Asana, or similar)
• Candidates must reside in the Mobile, Alabama metro area or able to relocate at own expense prior to start date

• Executing AEU’s event strategy
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  • We hold approximately 20 to 30 events each year ranging dramatically in scope and scale (virtual meetings to small office functions to large-scale 300+ attendee events).
  • Responsibility for these events is currently divided, and rotated annually, between two Meetings and Events Managers.
  • Events for which this position is responsible include, but are not limited to: ALMA Conference, Board of Directors trips, AEU Forums, continuing education classes, ALMA Member Advisory Council meetings, AEU LEAD regional workshops, AEU’s annual employee meeting and party, major internal company celebrations, industry association event receptions, and other events as assigned.
• Overseeing all logistics, acting as the main point of contact for all aspects of each event (unless otherwise delegated). This includes, but is not limited to:
  • Identifying appropriate event venues, conducting site/planning visits as needed
  • Negotiating contracts with venues within the parameters of the event budget
  • Selecting food and beverage menus that are appropriate to the event and audience
  • Determining logistics of room layout and setup, including decorations or entertainment if appropriate
  • Identifying audio/visual needs and negotiating contracts with providers
  • Determining the extent of use with destination management companies (DMCs) and negotiating contracts within the parameters of the event budget
  • Selecting and organizing group social activities as appropriate and negotiating contracts with activity providers
  • Coordinating event speakers, including communication of deadlines and requirements, collection of session‑related content (presentation files, handouts, etc.) and biographical details, and on‑site facilitation
  • Ensuring all event attendees receive adequate and appropriate communication and materials
  • Securing guestrooms when appropriate and negotiating room rates
  • Securing transportation for individuals or groups as appropriate for the event
  • Assembling, packing, and shipping materials to/from each event
• Executing event plans as the on‑site coordinator at all events, unless otherwise delegated.
• Working closely and collaboratively with other members of the Marketing team, and other internal teams as necessary, to execute events professionally and seamlessly. This includes, but is not limited to:
  • Identifying themes/visions for events or functions, involving the executive team where appropriate
  • Using experience and expertise to provide consultation and guidance to stakeholders to ensure…